Manager - General Account Department

Job Description

Position:ÿManager, General AccountingEntity:ÿAga Khan UniversityLocation:ÿKarachiIntroduction to the Aga Khan University:Chartered in 1983, it is a private, autonomous and self-governing international university with 13 teaching sites in 6 countries distributed across three continents. As an integral part of the Aga Khan Development Network, Aga Khan University (AKU) provides higher education in several disciplines, carries out research pertinent to the countries in which it exists and has campuses, programmes and/or teaching hospitals in Afghanistan, Kenya, Pakistan, Tanzania, Uganda and the UK. As an international institution, AKU operates on the core principles of quality, relevance, impact, and access; and AKU is a model of academic excellence and an agent of social change.Job Role / Responsibilities:Responsible for the accounts payable of university and hospital in Pakistan, all finance operations of AKU entities in UK and USA, financial statements and external audits of AKU Pakistan, UK and USA and their fund management and fixed assets and inventory accounting.

• responsible for timely payment to various suppliers, vendors, contractor and service providers of institutions pertaining to services and non-purchase order-based payments
• responsible for timely advances adjustments given to above stated vendors for goods and supplies and also staff advances provided for various activities
• accurate recording of expenses as per the institution?s policy and compliance with local laws and granting agencies requirements
• liaison with Finance grants and contract team and grants execution teams to address grant related queries pertaining including audits
• explore ways to increase capacity of departments and reduce payment turnaround time
• reviewing contracts received from services procurement team and user departments ensuring that the terms and conditions especially those pertaining to payments, taxation and invoicing are in order
• facilitating signing of contract from Finance end
• manage day to day operation of fixed assets and inventory ensuring that asset records are updated timely
• review process and controls to identify improvement areas and implement changes
• automate manual process and implement paperless workflows
• plan the audit, assigning responsibilities and scheduling tasks
• coordinate with external auditors of all institutions to perform the field audit and finalisation of standalone and consolidated Financial Statements of institutions
• coordinate with component finance teams in East Africa to finalise their audit and submission of Statutory and Management reports for consolidation
• prepare Audit Committee documents related to Annual External Audit for AKU Pakistan Audit Committee and Board and AKU UK and AKU USA Finance Committee and Board
• monthly financial performance document for AKU UK and USA to planning team.
• monthly papers and analysis for AKU UK Finance Committee and Board meetings
• prepare budget for AKU UK and set up monthly utilisation and funding plan
• manage cash requirements of AKU UK and USA including requesting funds as needed
• supervise the advances adjustments, prepaid adjustments through account payable system
• supervise various closing JVs including accrual, advances, prepaid, recording of various expenses like transport, utility, food service through GL system
• monitoring of all assets and liabilities schedules on monthly basis in order to guide for proper adjustment of advances and recording of expenses on time
• fundings requests by collating forecasts from all AKU entities, coordinating with planning and treasury teams for funding sources and the entities budgets
• requesting release of funds as per above
• identify the weaknesses of staff and send them to relevant trainings and in house training
• ensure staff rotation to so that staff is trained in multiple areas of the section.

• CA / CMA / ACCA
• minimum of 5 years working experience in a management position
• have sound knowledge of overall financial systems
• should be able to multitask and think out of the box
• possess exemplary interpersonal communication and report writing skills
• able to motivate team and command respect
• proficiency in computers especially MS Office, particularly MS Excel, MS Word and PowerPoint tool is required
• ability to work under pressure and meet stringent timelines.

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