Senior Officer - Payables

Job Description

Job Title Senior Officer - Payables Educational Qualifications Bachelor Degree in any disciple preferably in Accounting, Finance and having 4 years of relevant work experience in a similar role OR 02 years? college Diploma in related discipline with 06 years? of relevant experience in similar functions preferably with an airline / travel industry. Skills/Knowledge * Proficiency in English (Reading and Writing) : Proficiency in MS office Experience Required As stated in JD Job Location Muscat - Oman * To ensure that the invoices are accounted in ERP in accordance with the approved policies and procedures or as per the directives provided by the Section Head* To check the adequacy of the approval, documentation in support of the invoices, narrations and availability of relevant documents attached in ERP prior to its approval in ERP and/ or releasing the payment* To ensure that the payments are promptly released in accordance with the agreed credit terms* To communicate with the suppliers/ other departments to provide the clarifications/ details requested for* To act as the back-up for any other Supervisor during their absence* To analyze and provide reports on various cost elements as directed by the Section Head* To assist the Section Head in preparing various reports required by senior management To carry out any other tasks as assigned by the Section Head - To check & approve the invoices/ JVs entered by subordinates within two working days or based on the urgency/ importance.- Enter invoices/ JVs whenever required and initiate the same for approval- Compliance to the provisions of Manual of Authority, adequacy of narrations, correctness of account code distributions and availability of relevant attachments in ERP to be ensured prior to approval.- Ensure that the payments are released based on the agreed credit terms.- Ensure that the queries/ E-mails sent by suppliers/ other departments are promptly responded to within two working days- Ensure that advance payments are monitored regularly and unapplied advances are highlighted to the subordinate staff for follow up and squaring off.- Review the relevant accounts and ensure that month-end journal vouchers are passed by the subordinate staff.- Review of the supplier SOA reconciliations and take correct accounting action- Review/ perform the GL account reconciliation every month- Ensure that any matter that deviates from the normal process/ procedures is brought to the attention of the Section Head- Analyze and provide reports on various cost elements as directed by the Section Head- Assist the section head in preparing various MIS - Assist the section head in resolving/ responding to audit queries- Ensure to complete any other tasks given by the Section Head within the agreed timeframe.- Keep the Section Head informed of all material/ important issues- Act as a back-up for any other Supervisor during their absence- Guide, motivate and develop the subordinate staff- Monitor and review the performance of the subordinates and provide feedback to the Section Head- Participate in the annual performance appraisal of the subordinate along with the Section Head- Inform the Section Head about leave plans at least a week in advance and hand over the pending tasks to the back-up staff identifiedCarry out any other tasks as may be assigned by the Section Head.

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