Accountant Payable

Job Description

This role is responsible to help preparing all the payment transactions related to staff such as payroll and final settlements as well as supplier?s invoices payment in an efficient and accurate mannerStaff Payroll1.Review and process a petty cash liquidation request according to the Finance policy and procedures.2.Prepare the credit cards and other miscellanies payments supported with required documentation3.Assisting with staff payroll and other payouts.Suppliers Invoicing and Payments4.Prepare and disburse all Starlink?s utilities payment transactions in accordance with the payment terms and complete / authorized supporting documents.5.Receiving and Invoicing PO for suppliers not related to inventory.6.Identify and alert payments including bank/ cash which are out of the budgeted.Fixed Assets 7.Prepare Fixed asset list matching with trial balance.8.verification of Fixed asset process comparing with the financials arising difference to be rectified in the system with management approval.9.Updating the revised fixed asset location in Dynamics 365 as per the current dimensions.Monthly Closing10.Record Provision for End of Service Benefits (EOS) monthly and reconciliation of EOSB based on payments.11.Record Air tickets provision on monthly and reconciliation of Air ticket based on the payments12.Performing IFRS 16 calculation for all the lease rentals13.Preforming VAT reconciliation and process the payment to governmentOthers expense and Payments14.Enter the Rental Cheques transactions with detail in Microsoft Dynamics including PDCs15.Ad-Hock TasksPayroll & AP Reporting16.Prepare consolidated Payroll reports month on month as required for audit and reporting.17.Prepare Aged payable reports.18.Record Payroll JV in ERP which includes the recording of monthly payroll.Ad-hoc Tasks/Report19.Ad-hoc reports requested by the Group/ Financial Manager/ Financial CFO.20.Updating all vendor details including CR No, Tax Card No, other legal requirements to comply with VATBusiness Impact1.This Role is very critical as it involves the preparation of Supplier and Staff/payroll related Payments which are very sensitive in nature. The information entered in Bank Transfer must be accurate, reliable at all times. The incumbent responsible for this role need to ensure the information provided is complete, reliable and free from any errors/omission.Costs & ProfitabilityThe quantity and amount of items mentioned in vendor invoice must match with Purchase Order to ensure accuracy and proper costing.Escalate any irregularities found in the cost and margins of any product in comparison to the average cost and margins of that product.Problem Solving Follow strictly a well-structured set of Accounts Payable Policy, processes and internal controls to eliminate the repetition of most problems.Effectively solve issues related to Payroll and Accounts Payable by proper detailed analysis and report to the Financial Manager to resolve the issue.Planning & Organizing Maintain proper working files in the Finance sharing folder so that the line manager can access easily and review them.Continuous development of Payroll and Accounts Payable processes to improve the accuracy, efficiency and internal controls.Team working, Coaching/Development & Leadership 1.Working closely with the HR, logistics and facilities department in order to have a smooth and continuous Payroll, procurement and payable process.2.Training and guiding the subordinates within the area of Payroll and Accounts Payable by explaining the procedures involved in each task which will help them in taking over the task in case of leave/absence.3.Develop a disciplined communication to smooth the interaction between colleagues and other departments.Communicating, negotiating & influencing

1. Coordinate with logistics and facilities department to ensure that all the documents related to the supplier invoices are approved and attached along with the invoice for payment.
2. Coordinate with HR department to ensure that all the payroll related information and documents are approved and attached along with the disbursement of any payment.
3. Respond to the queries raised by other departments in relation to Payroll and Accounts Payable in a timely manner with keeping Financial Manager and CFO in loop at all times.

Decision MakingThis role is not directly involved in decision making in terms of business as a whole but is involved in decision making on day-to-day operation within the level of responsibility and authority ensuring a positive impact on the company unless those critical issues that require approval of the Line Manager.ReportingThis role reports to the Financial Manager.

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