Purchasing Manager

Job Description

CompanyBeing established in 1997, the company owns and operates, through its subsidiaries, a number of well- known restaurants, cafes, salons and more establishments through the GCC.They are currently looking for a Purchasing Manager to be based in Bahrain and Saudi Arabia.Duties & Responsibilities:

• Plan, develop and implement the Purchasing Departments Requisition/Purchase Order Policies and Procedures for all necessary supplies and equipment.
• Liaise and negotiate with supplier in terms of obtaining quotations, payment terms and conditions.
• Ensure purchases are made in line with the Departments/Divisions Forecasted Budget.
• Establish Vendor Partnerships for all major categories of Food and beverage and other items (Strategic Alliances).
• Maintain updated Strategic Alliances lists (to be reviewed every six months)
• Purchase materials, equipment, supplies and services in accordance with Company Policies and Procedure
• Reviews and analyzes purchase requirements and requisitions, investigates and develop source of supplies, prepares bid specification and bid documents.
• Issues bid requests and reviews responses.
• Creates and manages the vendor evaluation process.
• Reviews statements of work and approves such documents prior to execution by the internal client.
• Explains procurement policies to the Companys Departments and vendors - including purchases requisitions/ purchase order system.
• Handles resolution-lead disputes between internal client and vendor.
• Administrate a purchase requisition/ purchase order system for the company and explain to staff as required.
• Set up filling system for easy reference.
• Ensure up-to-date records are kept for audit purposes, both internal and external.
• Act as the main resource person for information in matters pertaining to purchasing supplies and equipment locate, investigate and establish source of supply.
• Place and expedites orders.
• Place international orders and assist in shipping, landing and delivery of same.
• Be aware of all local custom import procedures and legal documentation required to clear goods.
• Ensure no goods and services are ordered without prior approval.
• Ensure that supplies are produced at the best prices, whilst meeting the required quality, quantity and date of delivery benchmarks.
• Ensure the Companys Brands is maintained at all times by ensuring templates on the file for standardized business requirements e.g. business cards, letterheads, invoices.
• Provide purchase orders, based on the purchase requisition and stock situation of the various outlets (PAR Stocks).
• Worked closely with the Accounts Department concerning any price discrepancies on invoices.
• Update the Accounts Department/ Cost Controller regarding market price information..
• Ensure prompt payment to vendors as per agreed terms and conditions of the contract between the vendor and the Company.
• Maintains close working relationships with other department heads.
• Responsible for the selection, hiring, supervising, disciplinary action and termination of his/her subordinates in coordination with Human resource Department.
• Ensures adequate staff levels maintained.
• Ensure on file for all staff.
• Serve as mentor to junior buyers.

• Bachelors Degree in Business Administration, with a concentration in Finance, Accounting and /or Supply Chain Management and preferably with certificates from the Chartered Institute of Purchasing and Supplies
• 5-7 years of Experience procuring commercial products and services. Substantial experience in procuring F&B services and products is essential.
• Working knowledge of commonly used contract types working knowledge of clauses and special provisions related purchases of goods and services is required.
• Expert knowledge of pricing analysis with the ability analyzes proposals using historical data, commercial catalogs, and price list and industry benchmarks to ensure price reasonableness.
• Must be able to procure and be considered as a specialist in assigned (multiple) categories, requiring a degree of technical knowledge.
• Independent judgment, initiative and decision making.
• Expert negotiator with ability to close complex deals independently.
• Extremely organized, with ability to present ideas in a clear and concise manner and the ability to established and effective working relationships.
• Fluency in English Language both written and spoken.
• Fluency and/or knowledge of Arabic are a bonus.
• Ability to multi-task and take on cross functional task when required.
• Ability to direct and supervise others.
• Ability to train and develop others.
• Excellent communication skills.

Keyskills :
Vendor Management Decision Making Negotiation Pricing Analysis Technical Knowledge Purchasing commercial products Supply Chain Management Communication Skills

About Company

Propel Consult was established in 2009 in the Kingdom of Bahrain by Jamie Groom and Barry Prost to provide high quality recruitment and management consultancy services to employers in the Middle East. The company’s original focus was on the Construction & Engineering and Oil & Gas sectors. Due to client demand, this has grown to include the professional services disciplines of Banking & Finance, Legal, Technology and Human Resources.