Executive Assistant

Job Description

- Executive Assistant (36075)Executive Assistant - 36075Profession: SecretarialWork Location: Middle East, India & Africa-Lebanon-BeirutSchedule: Full-timeDescriptionAs anExecutive Assistant, you will provide high-level confidential, and efficient executive assistant services to the President of the MEA Region. He/She. You will help the President of MEA make the best use of his time by dealing with secretarial and administrative tasks. You will act as the right-hand person and primary administrative liaison between the President and the rest of the organization.What you will do? Co-ordinates regular and irregular meetings throughout the year; ensures that all materials for panels are prepared in a timely manner.? Responsible for the management of the GEO President?s diary - arranges meetings and keeps diary constantly up-to-date; ensures that appointments and contact details are up-to-date at all times;? Arranges all aspects of travel including flights hotel bookings currency car hire and parking; creates comprehensive travel packs; arranges for visas as and when required; occasionally travels with the GEO President to take notes at meetings or to provide general assistance during presentations and events; prepares expense reimbursements in a timely manner.? Provides general administration support. Produces purchase orders and payment requests as and when required; handles inquiries and requests and resolves problems requiring in-depth knowledge of the area and general knowledge of the company its policies and procedures; determines the appropriate course of action and follows through to resolution; research and coordinates information from a variety of sources for reports presentations meetings special projects and requests; directs controls and organizes information;? Manages e-mails from own e-mail account; regularly reviews GEO President e-mails forwarding and bringing to the attention of others as appropriate; organizes workflow composes and edits correspondence on behalf of the GEO President, takes minutes of meetings prepares presentations to maintain extensive confidential files information and data; deals with correspondence and e-mails quickly and efficiently where appropriate and to a high standard;? Handles sensitive and confidential material strictly in accordance with policy and instructions.QualificationsWho you are? Secretarial diploma or College Diploma in office administration or equivalent? At least 8 years of experience in an international company including executive level? Experience dealing with senior stakeholders? Critical thinking? Initiative to resolve problems? Exceptional organizational skills? Interpersonal SensitivityWhat we offerSITA?s workplace is all about diversity: many countries and cultures are represented in our workforce, and colleagues who?ve worked here for decades collaborate with those just out of college and early in their careers. SITA is a place of change and constant improvement, where were constantly pushing ourselves to find better ways of doing things: smarter, quicker, and easier, for our customers and us and for their customers too.And we offer all the good stuff you?d expect like holidays, bonus, flexible benefits, medical policy, pension plan, and access to world-class learning.Welcome to SITASITA is the world?s leading specialist in air transport communications and information technology. We don?t just connect the global aviation industry. We apply decades of experience and expertise to address almost every core business, operational, baggage, and passenger process in air transport.Keywords: executive assistant, administrative support, personal assistant, sales, commercialFor your security, during a SITA hiring process:- never respond to an email asking for a payment, your credit card number or a copy of your bank details;- always check the senders address before opening the message. For SITA, the address must be equal to ?givenname.surname@sita.aero?. Otherwise, it is a fraudulent message;- all open positions are published on SITA official website and we encourage candidates to apply through it directly .Job Posting: Sep 19, 2022, 8:18:05 AM

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