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Administrative Assistant to CFO

1.00 to 10.00 Years   Lebanon   13 Sep, 2022
GlobeMed Ltd
1 Jobs Openings
Job LocationLebanon
EducationNot Mentioned
SalaryNot Mentioned
IndustryOther Business Support Services
Functional AreaNot Mentioned

Job Description

GlobeMed Group, the largest Healthcare Benefits Management company in the MENA region is looking for an Administrative Assistant to be responsible for the smooth running of the Finance Department. She/he performs advanced clerical duties in support of the CFO.Handles inquiries, correspondences and reports, as well as maintenance of daily work of the CFO with filing and organization of the Minutes of Meetings. Also assists in the typing and copying of requested documents as well as illustrating flowcharts and processes descriptions, and follow-up with the monitoring and follow-up of pending tasks.Duties & Responsibilities:

  • Answering routine inquiries, emails, phone calls and faxes
  • Take full responsibility of the setting of the Outlook calendar meetings in terms of date, time, agenda, and invitee confirmation.
  • Handling routine correspondence, reports, phone lists, and other materials as requested whether in Arabic, English, or French
  • Scheduling meetings and conferences
  • Filing and follow-up on minutes of meetings
  • Maintenance, monitoring and checking availability of office equipment and supplies
  • Assistance with photocopy and printing requests
  • Assistance to the CFO in illustrating flowcharts and processes descriptions to capture various operational processes. In addition to handling all kind of typing and copying needed documents, files or books.
  • Assistance to the CFO in communicating with existing and new operations using pre-set reports and communication tools.
  • Assistance to the CFO in monitoring tasks? due dates and gathering information from all stakeholders about statuses, delays and root causes of delays.
  • Development, up-keeping and maintenance of projects records through data sheets
  • Handling the filing of the CFO.
Qualifications
  • University degree or High school graduation with supplemental course work in office procedures, or equivalent combination of training and experience
  • 3+ years in secretarial experience
  • Must possess competent computing skills and be proficient in the use of word processing and electronic mail programs
  • Computer skills: Microsoft Office applications such as Outlook, Word, Excel and PowerPoint
  • Fluent in Arabic, French and English
  • Good written and oral communication skills
  • Sufficient organization abilities to complete job responsibilities within given deadlines and with accurate attention to detail
  • Good typing capabilities
  • Working knowledge of standard office equipment - personal computer, photocopier, fax?
  • Ability to work independently and as part of a team
  • Coordination between different units
  • Confidentiality

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