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Administrative Assistant

1.00 to 10.00 Years   Lebanon   03 Aug, 2022
Middle East Regional Technical Assistance Center (METAC)/IMF - Lebanon
1 Jobs Openings
Job LocationLebanon
EducationNot Mentioned
SalaryNot Mentioned
IndustryNon-profit Organization
Functional AreaNot Mentioned

Job Description

Institution: METAC was established in October 2004 asa collaborative venture between the International Monetary Fund (IMF), member countries, and bilateral and multilateral development partners.The center provides capacity development services to member country authorities in the fiscal, monetary, financial sector, general macroeconomic and statistics areas. Technical assistance and training activities are tailored to the needs of METAC?s 14 member countries.Administrative Assistant (AA): The selected candidate will perform a wide variety of administrative functions in the office, in support of the Director of the center, the office manager and the long-term experts (LTX), in close coordination with two other Administrative Assistants. The main duties and responsibilities are envisaged as follows:1.Technical assistance / events planning and travel arrangements:

  • Planning and coordinating the administrative and logistical arrangements of technical assistance activities and workshops/seminars/conferences delivered by METAC?both virtual and face-to-face in-country and in other member countries.
  • Coordinating the organization of webinars and serving as host.
  • Preparing, disseminating, and archiving technical assistance / events material, including briefing papers, programs, invitations, presentations, back-to-office reports and evaluations.
  • Performing administrative and logistical tasks related to official travel by METAC staff and workshop/seminar participants from member countries, including visa preparation.
  • Processing expense reports for the director and short-term experts (STX).
2.Document preparation and dissemination:
  • Preparing and formatting office letters, reports prepared by LTXs, and other official documents for dissemination based on IMF standards.
  • Coordinating translations of documents and presentations.
  • Drafting various routine correspondences (emails and letters) on office matters.
  • Liaising with the host country (Lebanon) government agencies, on matters relating to diplomatic status, resident permits, and visas.
  • Taking minutes of meetings and managing internal record-keeping of office documents.
3.Other administrative matters:
  • Assisting with the settlement of new external staff.
  • Handling other administrative responsibilities as delegated by the Office Manager or METAC Director and backing up the work of the other administrative assistants.

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