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Travel & Events Supervisor

1.00 to 10.00 Years   Jeddah , Saudi Arabia   15 Feb, 2021
Al Nahdi Medical Co
1 Jobs Openings
Job LocationJeddah , Saudi Arabia
EducationBachelor's degree / higher diploma
SalaryNot Mentioned
IndustryPharmaceutical Manufacturing
Functional AreaNot Mentioned

Job Description

Main Job Purpose:Provide flight tickets, accommodation,?transportation,?and international?visa for?Nahdi?s?employees and guests?in line with Nahdi?s?set policies.?Organize Nahdi?s?events inside and outside KSA?to ensure the efficiency of the events and to satisfy Nahdi?s?customers (employees and guests).?Accountabilities:

  • Approve the tickets??issuance and hotel reservations?through the review of the approved requests?to issue the tickets?with the best prices?and?to ensure?alignment with?Nahdi?s?policy.?
  • Control the travel and events process for?Nahdi?employees through following up on accommodation, reviewing?the related documents, resolving?employees? complaints, ensuring the issuance of the ticket?.etc.?to ensure compliance?with?the set travel and events policy.?
  • Review the documents issued by the Support Services Officer related to the Purchase Form from the contract, Purchase Requests?(PRs), Purchase Orders?(POs), and invoices?to ensure?the accuracy of the Purchase Form.?
  • Communicate?with the travel agencies and embassies?through?scheduling appointments, documents preparation?.etc.?to issue international visas to?Nahdis?employees.?
  • Participate in the development of?the satisfaction survey to ensure employees??satisfaction?with?the?provided?services and act?accordingly on the results.?
  • Issue periodic reports including the travel and events activities to analyze the services? performance and effectiveness.??
  • Manage the?car?rental and?lease operations for?Nahdi?s?employees and guests through managing the relationship?with the?car?rental agencies?to ensure the quality of the service provided to?Nahdi?s?employees.??
  • Approve the travel expenses of?Nahdi?s?employees?through the review of the approved documents to ensure the alignment with?Nahdi?s?policy.?
  • Analyze the travel and events offers received from the vendors based on the quality and cost of the services to recommend the best offer.?
  • Attain?and Review Corporate Deals with the Travel & Events Agencies to ensure efficient use of the budget while providing?Nahdi?Employees proper?services.???
  • Employee duties are not limited only to the above-mentioned Accountabilities; he/she may perform other duties as assigned.
Position Relationship with Other Parties:Internal Relationships:?
  • All Divisions??
External Relationships:?
  • Travel agencies?
  • Embassies?
  • Vendors?
Work Environment:
  • Indoors:?70%?
  • Outdoors:?30%?
  • Working Days:?5 Working Days?
  • Days off:?2 Days Off?
  • Working Hours:?8:00 AM ??6:00 PM?(1-hour?break)?

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