| Job Location | Jeddah , Saudi Arabia |
| Education | Not Mentioned |
| Salary | Not Mentioned |
| Industry | Primary, Prep, & Secondary School |
| Functional Area | Not Mentioned |
Purpose:Provide high-level secretarial and administrative support for one or more of the organization?s executives, requiring discretion, confidentiality, a good understanding of technical and businessvocabulary, and detailed knowledge of the organization?s operations, procedures, and people.Provide training and coaching for Secretary Staff in the orgnization.Provide personal administrative support to the Director. Duties include general clerical, receptionist and project work. Present a professional company image through in-person and phone interaction.Key activities:Manage the executive?s appointments and schedules and make travel arrangements to make the best use of their time.Maintain the executives special/strategic projects. Advises, supports, assists, coordinates, and collaborates on special projects which are highly complex, and involve creation and oversight of multifaceted teams.Gather, compile, verify, and analyze information for the executive to use in documents such as memos, letters, reports, speeches, presentations, and news releases. Facilitate smooth communications between the executive and other executives,managers, and employees; and between the executive and external parties such as media, customers, and the public. May have access to the executives email accounts to schedule their appointments and answer or redirect routine inquiries from internal or external sources.Handle confidential information and maintain the security of theexecutive?s records and files.Maintain the executives office and accounting records; monitor, review, and approve standard expenditures to ensure that the activities of the office are conducted within established budgets. Perform other administrative tasks using independent judgment anddiscretion. Plan, organize, and schedule own workload so that these activities are completed accurately and on time. These activities include preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.Provide translation services for executives.Answer telephones, screen calls and take messages from externalor internal sources so that callers/visitors are dealt with promptly, courteously, and accurately; respond to more complex or escalated inquiries from other secretarial staff.Coach and mentor less experienced secretarial help desk staff to help them resolve problems.Organize, manage, plan, and coordinate events.
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