Perform the assigned duties as per the set policies and procedures in order to achieve the department goals.
Greet visitors and clients warmly and make sure they are comfortable.
Maintain a pleasant and tidy reception area, by arranging newspapers and magazines in order to present an excellent image of the company.
Maintain the standard quality service of internal and external customers.
Interface with external visitors, vendors, and others as required by internal customers to support timely resolution of the related concerns at the assigned office.
Ensures all the administrative activities of the office are handled effectively and efficiently.
Monitor daily attendance and submit periodical attendance reports.
Follow up on employees absence and ensure justifications are provided.
Responsible for travel desk activities including visa processing, ticketing, hotel reservation.
Prepare notices and advertisements for vacant staff positions.
Coordinate staff recruitment and selection process in order to ensure a timely organized and comprehensive procedure is used to hire staff.
Assist the direct manager in preparing documents, and follow-up on timelines and deliverables.
Maintain human recourses records by recording new hires, termination, changes in job classification and sick leaves.
Provide support and secretarial services such as typing, filing, scanning, manage and maintain office files and documents.
Organize and file all the administrative documents in order to reach them easily.
Schedule and organize appointments and meetings.
Receive, reply and send any business emails and calls when required.
Assist in preparation of documents, and follow-up on timelines and deliverables.
Prepare and modify documents including correspondence, reports, drafts, memos and emails.
Provide support and secretarial services such as typing, photocopying, filing, scanning and manage and maintain office files and documents.
Save and keep all records of benefit plans.
Prepare and submit salary reports, legal requirements and government reports to the direct manager.
Perform any other tasks related to the job assigned by the direct manager.
