Property Manager

Job Description

Job Purpose:Control Hadya company properties through planning & managing all installations, refurbishmentsand operations, upkeep of equipment and supplies to meet quality, health and safety standards.Key Accountabilities:

• Management: Manage the effective achievement of department objectives through the leadership of the operation ? setting individual objectives, managing performance.
• Plan for future development in line with strategic business objectives
• Plan best allocation and utilization of space and resources for new buildings, or re-organizing of current premises
• Budgets and Plans: responsible to the preparation and presentation of the property budget, and monitor financial performance versus the budget so that the business is aware of anticipated costs/revenues and areas of development are identified to subsequent achievement of the annual operating budget
• Setting short and long terms of strategic goals for the properties.
• Ensures effective control of operation results and takes corrective action to guarantee that achievement of objectives falls within designated budgets.
• Calculate and compare costs for required goods or services to achieve maximum value for money
• Supervision of Subordinates: Lead the activities and work of property management team of subordinates to ensure that all work within a specific area of department activity is carried out in an efficient and in procedurally compliant manner.
• Hold regular briefings and meetings with all property management functions.
• Communication (Internal/External): Check that agreed work by staff or contractors has been completed satisfactorily and follow up on any deficiencies
• Policies, Systems, Processes, & Procedures: Develop and Implement approved departmental policies, processes, procedures, and instructions to subordinates and monitor their adherence so that work is carried out in a controlled manner.
• Day- to-day Operations: Supervises the day-to-day operations of the facility to ensure that work processes are implemented as designed and comply with established policies, processes, and procedures.
• Project manage, supervise, and coordinate the work of contractors and third-party suppliers.
• Manage and lead change to ensure minimum disruption to core activities
• Plan and direct essential services such as reception, security, maintenance, mail, storage, cleaning, waste disposal and recycling
• Handles general accounting tasks, such as accounts payable, collection, petty cash, and budgeting.
• Lead all the property management teams to cover various areas of responsibility
• Respond appropriately to emergencies or urgent issues as they arise and deal with the consequences.
• Continuous Improvement: Contribute to the identification of opportunities for continuous improvement of systems, processes and practices considering ?international best practice?, improvement of business processes, cost reduction and productivity improvement.
• investigate the availability and suitability of options for new premises
• Respond to audits to ensure continual improvement is achieved
• Handling complaints and oversee the service recovery procedures
• Reporting: Prepare reports timely and accurately to meet HALJ and operation functions requirements, policies, and standards.
• Health, Safety, & Environment: Monitor the adherence to all relevant safety and environmental management procedures and controls to guarantee people safety, legislative compliance, delivery of high-quality products/service and a responsible environmental attitude.
• Related Assignments: Perform other related duties or assignments as directed.

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