Procurement Officer (Contracts) at Jeddah & Jazan

Job Description

JOB PURPOSE:To execute of the procurement process for the assigned materials/services in KSA or international plants to ensure that procurement requirements are met in line with NOMACs? policies and procedures, whilst ensuring internal customer requirements are met in the most timely and cost-efficient manner.Key Accountabilities

• Collate the required information from the plants and finalize the specifications and requirements for the preparation of RFQ?s to be provided to the potential list of suppliers.
• Coordinate the procurement cycle for assigned materials and services under the supervision of the procurement supervisor to ensure the procurement needs are met in a timely and cost optimized manner.
• Administer terms of purchase in conjunction with relevant stakeholders and legal to ensure all the procured materials and/or services are delivered as per the purchase order (PO) so as to take any corrective measures in case of noted deviations and ensure that NOMAC?s interest are protected at all times.
• Provide inputs based on the analysis of quotations, comparison statements (with emphasis on price, quality, delivery period, terms of payment, etc.), market knowledge and previous contractor evaluations to the Procurement Supervisor for discussion in tender committee around the suitable suppliers.
• Conduct negotiations of quotations with the vendors to ensure that NOMAC gets the best value for the money they are paying to the vendors.
• Coordinate internal tender committee meetings for assigned purchase orders to enable the approval or modifications of requests for the preparation of purchase orders.
• Enter the information into the system for the generation of a purchase order, and obtain proper approvals, so that the PO can be generated in a timely manner.
• Ensure timely order acceptance from the vendors.
• Implement and coordinate relevant invoice processing activities in liaison with finance, to ensure vendors receive their payments as per the contract terms.
• Analyze vendor performance based on the inputs of internal customers and achievement of the contract obligations to identify the most suitable vendors for any potential work involvement with the Group in the future.
• Provide the support for periodic vendor performance evaluation.
• Support the process of identifying new suppliers in order to expand the company?s preferred supplier database by conducting market research and updating supplier background and credentials, to ensure the Group?s supplier database is timely and comprehensively updated with the background information.
• Keep abreast of market information about suppliers, dealers, Original Equipment Manufacturers (OEM?s) etc. to develop good network of suppliers those can be contacted for critical requirements.
• Adhere to all relevant organizational and departmental policies, processes, standard operating procedures and instructions so that work is carried out to the required standard and in a consistent manner fully aligning to the local country procurement regulations
• Adhere to all relevant health, safety, security and environmental procedures, instructions and controls and implement the same to vendors/contractors through PO terms so that the safety of employees and environmental compliance can be guaranteed.

Keyskills :