Procurement Officer

Job Description

Job Purpose:Meeting the company entities needs of all procurement projects through the bestsuppliers/contractors/service providers at the best prices at the specified time to raise our profits by makingthe most high-quality and cost-effective purchases.Key Accountabilities

• Management: Manage the effective achievement of construction projects.
• Manage relationships with key suppliers to maintain the quality of goods, timely delivery and compliance to terms of contracts.
• Conducting market research and conditions to build a strategic relationship with the authorized suppliers/contractors.
• Conduct weekly meetings with the construction team to track the project?s activity
• Budgets and Plans: Early involvement with the construction team to create a project plan and timeline and to sit the projects budget
• Policies, Systems, Processes, & Procedures: Implement company policies, processes, and procedures.
• Day-to-day Operations:
• Reviewing the received purchase requisitions to know and understand the requirements.
• Request for quotations for received PRs from the authorized suppliers registered in our company
• Prequalification of potential suppliers/contractors
• Negotiating and bargaining with the suppliers for better prices, payment terms, warranty, delivery, etc.
• Making price comparison Analysis for all received offers.
• Issue a purchase order. based on the received PRs
• Manage and sourcing tendering process including RFB, RFQ, RFI, etc.
• Organize site visits between contractors/vendors with the construction team.
• Provide samples for the requested items. And provide the materials to the requester
• Prepare reports on purchases including cost analysis.
• Follow up with the suppliers to make sure delivery is on time
• Coordinating with the construction team to evaluate and rank the received proposals
• Send payment requests and follow up with the finance team to process the payment on the due time.
• Maintain records of all documents (Archiving)
• Drafting the contracts/agreements and different contractor documents or POs to secure company rights.
• Coordinate with the legal department to make sure the action in case violates the agreement.
• Vendor sourcing through (researching, evaluating, and communicating).
• Building and maintaining positive, long-term supplier relations.
• Research potential suppliers by inventing the optimum price, achieving the quality required, gauging the shipping timelines & checking their certificates, Licenses & financial stability.

• Contribute to the identification of opportunities for continuous improvement of systems, processes, and practices taking into account ?international best practice?, improvement of business processes, cost reduction and productivity improvement.
• Respond to audit requests.

• Prepare reports timely and accurately to meet Hadya and procurement department requirements, policies, and standards.

• Monitor the adherence to all relevant safety and environmental management procedures and controls to guarantee safety, legislative compliance, delivery of high- quality products/services and a responsible environmental attitude.

• Perform other related duties or assignments as directed.

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