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Office Manager & Assistant

2.00 to 4.00 Years   Jeddah , Saudi Arabia   15 Jun, 2023
Saudi Austrian Entertainment Company
1 Jobs Openings
Job LocationJeddah , Saudi Arabia
EducationNot Mentioned
Salary$1,500 - $2,000
IndustryBusiness Consultancy Services; Retail & Wholesale; Entertainment
Functional AreaNot Mentioned

Job Description

The Saudi Austrian Entertainment Company (SAEC) is a young Saudi company comprised of a vibrant team that is driven by passion, creativity, business drive, and love for motorsports. Here at the Saudi Austrian Entertainment Company, we focus on spreading unique entertainment and performances, sporting facilities such as bike parks, and high-quality merchandise. Our clients include Red Bull, F1 Saudi Arabian Grand Prix, Dakar Rally, Saudi Esports Federation, Blink Experience, Sela, and more!We are looking for the best talent to join our SAEC family and have the opportunity to work with global and local market leaders in the sports, events, and entertainment industry. Each team member at SAEC has a dynamic function and plays a vital role in advancing our business. As a valued member of the SAEC team, you will not be treated as a number, instead, you will be a family member that will grow with the company.You will be responsible for :

  • Receiving and screening incoming calls and emails and determining priorities.
  • Performing project-based work as assigned.
  • Working closely with Team Executives as well as other support functions to provide proactive and effective general administrative assistance across a diverse range of tasks.
  • Scheduling and coordinating meetings.
  • Taking meeting minutes, ready to be shared externally, when needed
  • Maintaining files, database, and documentsÿup to date, organised in the server
  • Making travel arrangements and preparing expense reports.
  • Providing other organisational support such as ordering supplies and equipment.
  • Developing and communicating internal guidelines and best practices with respect to your overall responsibilities.
  • Completing vendor registration forms and ensuring deadlines for agreements and contracts are met.
  • Liaising with third-party suppliers and/or vendors.
  • Managing and maintaining executives? schedules and appointments.
  • Coordinating travel itineraries and making travel arrangements.
  • Arranging and coordinating meetings and events.
  • Completing follow-ups and needed communications to meet deadlines and deliverables.
  • All general office administration functions and ensuring the smooth running of the office.
  • Acting as the main point of contact for any general office related concern.
  • Supporting with creating marketing material, for online and offline channels when needed
  • Overseeing and maintain social media presence (Instagram & ) along with leadership
  • Offering support on events operations and activations (E.g. on-site Red Bull Activation setup support)

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