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Office Manager

1.00 to 10.00 Years   Jeddah , Saudi Arabia   16 Apr, 2021
Confidential Company
1 Jobs Openings
Job LocationJeddah , Saudi Arabia
EducationBachelor's degree / higher diploma
SalaryNot Mentioned
IndustryAdministration Support Services
Functional AreaNot Mentioned

Job Description

Job Purpose: Responsible for supporting C- Level in high-level directives and management of Finance and Accounting Departments. Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests. Also responsible to appropriate applications and follows the financial policies and procedures as outlined in the Company?s Financial Policy Manual.??KEY RESPONSIBILITIESFUNCTIONAL & OPERATIONAL

  • Performs all secretarial tasks for the C - Level, including transcribing and proofreading confidential correspondence, preparing reports and minutes of meetings, scheduling appointments, and maintaining confidential files and other essential materials.
  • Maintains calendar of appointments, ensuring the C - Level is apprised of all appointments and changes as well as matters requiring immediate attention.
  • Coordinates with the activities of the Finance and accounting and shared service staff and the administrative support staff to ensure equitable distribution of workload, adequate telephone coverage during absences, office protocol, and information flow among department staff.?
  • Support C - Level in ensuring that all TEAM Members are following their job description to develop an adequate and effective Finance and Accounting staff.?
  • Perform accounting functions as required by the C - Level.
  • Serves as Bank Relation Officer ? pertaining to documentation and inline banking solution.
  • Participate in all tasks which help the organization achieve its mission.
  • Receive and review all payment requests and purchase requests prior to C - Level approval and execution of the task.
  • Coordinate and support all Accountants for efficiency of work.
  • Follow up and maintain records of all internal and external transactions.???
  • Ensure all required daily required reports are in custody as scheduled.?
  • Undertake other duties as may be assigned which is able to fulfill the requirements of the job.?
  • Support in personal assistance-related issues.
  • Perform the following up with third parties for all tasks.
  • Prepare for the meeting.
  • Prepare the meeting agenda.
  • Arrange the tickets and hotel reservations of C - Level when required.
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