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IT Secretary

2.00 to 4.00 Years   Jeddah , Saudi Arabia   02 Feb, 2022
Haji Husein Alireza & Co. Ltd.
1 Jobs Openings
Job LocationJeddah , Saudi Arabia
EducationBachelor's degree / higher diploma
SalaryNot Mentioned
IndustryAutomotive Dealership & Distributor
Functional AreaNot Mentioned

Job Description

The IT Secretary is before anything else a core team member of the IT Department: The secretarial role will account for only 30-50 of the daily tasks, the rest will be pure IT Related projects, Technical Research & Analysis and hands-on IT Operational tasks.Details of the Secretarial Role:

  1. Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
  2. Manage IT Assets/Inventory for the organization
  3. Liaise with IT Vendors: Requires understanding of IT Hardware/Software/Service
  4. Learn to operate new office technologies as they are developed and implemented.
  5. Manage projects, and contribute to committee and teamwork: The IT Secretary is a key member of the IT Department.Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.
  6. Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
  7. Arrange conferences, meetings, and travel reservations for office personnel.
  8. Complete forms in accordance with company procedures
  9. Compose, type, and distribute meeting notes, routine correspondence, and reports.
  10. Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
  11. Locate and attach appropriate files to incoming correspondence requiring replies.
  12. Mail newsletters, promotional material, and other information.
  13. Maintain scheduling and event calendars.
  14. Make copies of correspondence and other printed material.
  15. Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
  16. Implementing and maintaining filing systems, both electronic and paper. When requested, they search for and compile requested material from the databases.
  17. Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
  18. Conduct searches to find needed information, using such sources as the Internet.
  19. Coordinate conferences and meetings.
  20. Establish work procedures and schedules, and keep track of the daily work of clerical staff.
  21. Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
  22. Saudi Nation is preferred
  23. Holding membership ofSaudi Council of Engineers
  24. Bachelor Degree related to the field
  25. Related Experience in the role and field minimum 2 years

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