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Invoice Matching Officer

1.00 to 10.00 Years   Jeddah , Saudi Arabia   10 Nov, 2022
Al Nahdi Medical Co
1 Jobs Openings
Job LocationJeddah , Saudi Arabia
EducationBachelor's degree / higher diploma
SalaryNot Mentioned
IndustryPharmaceutical Manufacturing
Functional AreaNot Mentioned

Job Description

Main Job Purpose:Ensure invoices are received on time and are accurate in comparison to the commercial agreements and purchase orders.Accountabilities:Deliveries:

  • Schedule deliveries with vendors according to the warehouse receiving capacity, product priority and availability in order to ensure optimum stock levels
  • Check accuracy of the expected delivery by comparing vendor?s Advanced Shipping Note (ASN) with the Purchase Orders in order to mitigate the risk of discrepancies and delayed delivery
  • Enter received items into the system by registering quantities and item names in order to track and ensure delivery completion
  • Conduct the final check of actual received items versus scheduled delivery items by comparing vendor?s documentation with the internal receiving slip to ensure accuracy
Discrepancies:
  • Identify any discrepancies in the purchase or the delivery by reviewing accompanying documentation and other records (e.g. systemreports) and follow up on the reconciliation (e.g. with vendor, warehouse etc.) as per the guidelines of the management team in order to resolve the discrepancies
Documentation:
  • Handle invoices and other documentation accordingly by handing over the complete and cleared documentation (after solving any discrepancies) to the Finance team.
  • Keep track and record documents that are transferred to other departments (e.g. Proof of Delivery copy) to serve as future reference for internal auditing to ensure compliance with internal procedures
  • Follow-up on the expiry policy by performing regular checks and request exceptions from the management team when required in order to ensure completion of the invoicing cycle
Employee?s duties are not limited only to the above-mentioned Accountabilities; he/she may perform other duties as assigned.

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