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Executive Secretary

1.00 to 10.00 Years   Jeddah , Saudi Arabia   29 Apr, 2021
Elaf Group
1 Jobs Openings
Job LocationJeddah , Saudi Arabia
EducationBachelor's degree / higher diploma
SalaryNot Mentioned
IndustryCorporate Management Office; Hospitality & Accomodation; FMCG
Functional AreaNot Mentioned

Job Description

Job brief:We are looking for a competent?Executive Secretary?to support high-ranking officials in our company. You will be the one to organize and maintain the executive?s schedule and assist them by performing a variety of administrative tasks.Responsibilities:

  • Maintain executive?s agenda and assist in planning appointments, board meetings, conferences etc.
  • Attend meetings and keep minutes
  • Receive and screen phone calls and redirect them when appropriate
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
  • Make travel arrangements for executives
  • Handle confidential documents ensuring they remain secure
  • Prepare invoices or financial statements and provide assistance in bookkeeping
  • Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
  • Maintain electronic and paper records ensuring information is organized and easily accessible
  • Conduct research and prepare presentations or reports as assigned

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