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Executive Assistant

3.00 to 4.00 Years   Jeddah , Saudi Arabia   03 Jun, 2022
Confidential Company
1 Jobs Openings
Job LocationJeddah , Saudi Arabia
EducationBachelor's degree / higher diploma
SalaryNot Mentioned
IndustryDistribution, Supply Chain & Logistics
Functional AreaNot Mentioned

Job Description

Main Job PurposeExecute the administrative tasks including the financial process e.g.: PRs, business trips, due payments from the agencies and meetings preparation, etc.? as requested to ensure smooth operations and the best services have been provided.Accountabilities:Financials:

  • Execute the payment process including dealing with the external parties, following up the required signatures, creation of Purchase Requests (PRs), Payment Orders (POs)?etc. to ensure accurate and timely implementation of the concern parties? payments.
Administration:
  • Execute the administrative requests of the CEO Office including business trip forms, documents verifications, etc... through the coordination with the concerned parties in order to fulfill the subject and follow-up the required approvals and signatures.
  • Coordinate and arrange all meetings including business meetings, management monthly meeting, Board meeting, etc.? through the communication with the concerned parties to ensure timely implementation of the meetings as per the meetings? agenda.
  • Prepare the meeting logistics and facilities including air media, food, A.C condition, projector, etc.? through communication with the concerned depts.to ensure proper execution of services in timely manner.
  • Coordinate the incoming/outgoing guests through following-up with concern stakeholders including the travel and hotel requests, invitation letter, ensuring the tickets issuance, etc.? in order to ensure the best services have been provided and to maintain Company image.
  • Manage the calendar of the CEO including the travel arrangement, ticket & hotel reservation, pick-up & drop off services, etc.? in order to ensure the delivery of smooth service in a timely manner.
  • Employee?s duties are not limited only to the above-mentioned Accountabilities; he/she may perform other duties as assigned.

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