| Job Location | Jeddah , Saudi Arabia |
| Education | Bachelor's degree / higher diploma |
| Salary | Not Mentioned |
| Industry | IT Services |
| Functional Area | Not Mentioned |
Position SummaryThe Event Specialist reports to the Head of the Office of the Arts. This position is including Planning, preparation, coordination, and staging of all Arts Office events with Arts Office team members. Successful candidates are able to thrive under pressure, must be pro-active individuals, who anticipate needs, problem-solving, efficient, resourceful, disciplined, and organized.Scope of Work? Work with Arts Office logistics event timelines for on-site preparation? Assist with logistics of invited artists? residencies and performances? Work with Campus Support Team to ensure equipment moves for room and stage set up / teardown for rehearsals and events are done in a safe and timely manner? Organize on-line catering, room bookings, and transportation and business guest requests? Organize volunteers at events? Assist backstage at events? Liaise with IT / Media Arts Office team member to support events as required? Organize printed materials at the Copy Center (programs, brochures, catalogs, posters, etc.) and follow-up to make sure order are printed to our specifications and keep a spreadsheet of all Copy Center charges? organize marketing material distribution on campus? Prepare a spreadsheet of all performers and volunteers for each event to use for the year-end certificates and for a record of their participation in Arts Office events? Lead in maintaining the Arts Office equipment inventory using the Sort application for new and existing items and add estimated costs to all items? Assist with contacting and preparing musicians for concerts? Work with vendor management system for incoming invoices including petty cash reimbursements? Update event budget actuals (printing costs, meal costs, etc.) on SharePoint budget sheets? Content collection and archiving? Perform other applicable tasks and duties assigned within the realm of the employee?s knowledge, skills and abilities in the field of his/her position.
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