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Admin Assistant

1.00 to 10.00 Years   Jeddah , Saudi Arabia   29 Jun, 2022
Alesayi Motors
1 Jobs Openings
Job LocationJeddah , Saudi Arabia
EducationNot Mentioned
SalaryNot Mentioned
IndustryAutomotive Dealership & Distributor
Functional AreaNot Mentioned

Job Description

Role Purpose:Provides an overall range of secretarial and administrative services and coordinates with various administrative support issues for the General Manager and other staff in a highly confidential environment with a high degree of discretion and initiative. Key Responsibilities:

  • Identify and obtain required materials for meetings from files and other sources and gather and compile data required for reports and statistics following verbal instructions to be able to compose or send replies to routine inquiries and/or draft replies to non-routine ones following instructions from an immediate superior.
  • Format, generate, and prepare reports for the General Manager for use in meetings with the management.
  • Keeping and controlling sensitive or highly confidential files, data, letters, and reports, to ensure that information is restricted only to authorized persons.
  • Follow-up transactions with other related divisions/departments of the company by responding, follow-through, and delegating queries that are addressed to the General Manager, on his behalf, to appropriate subordinates in the department.
  • Coordinates day-to-day activities of the GM like meetings and visits by making travel, hotel, and other arrangements including tickets and transport by handling and monitoring daily schedules, reminders of meetings, and other appointments for the day and within the week.
  • Sorts out and prioritizes all correspondence and reports, determine the urgency of the needed reply, and forward those which require immediate personal attention by referral to other subordinates within the department those that are necessary to follow-up responses and ensure prompt replies.
  • Carry out routine functions of the department, making the necessary day-to-day decisions to support the activities of others and to ensure the smooth flow of work and information.
  • Types all confidential work for the Managing Director, other Managers, and subordinates in the department, assuring confidentiality is maintained
  • Exercises initiative and independent action by making inquiries, preparing routine correspondence, or responding to inquiries.
  • Prepares documentation for associate transfers, change of designations, and promotions related to the department/division for approval of the management.
Qualifications / Requirements:Knowledge:
  • English Language: Advance English Language Skills Speaking and Written.
  • Human Resources and Training principles.
Education:
  • Bachelors Degree in Management Preferred Human Resources Management.
Certifications:
  • Microsoft Office Applications (Word, Excel, PowerPoint, Access)
Experience:
  • Minimum of 2 years experience in Same Filed.

Keyskills :

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