Accountant (Saudi Only)

Job Description

Key ActivitiesCash Flow Management:Efficiently manage the cash flow of the assigned Divisions by ensuring timely settlement of bank and creditors liabilities through cash flow forecasting, ensuring timely realization of receivables & inter-co dues and prudent use of trade finance and other bank facilities.Accounts Management:Ensure that correct and up to date accounting, revenue recognition, management accounting, business process and internal control procedures, documentation and filing systems are followed and support other colleagues in these matters.Internal Control:Ensure that proper procedures with required internal controls are in place to avoid frauds and irregularities for all operational and finance activities including all types of sales promotions, cash customers, customer advances, credit card transactions, customer collections, cash purchases, advance payments, payment processing, cash handling, bank transactions, petty cash, documentation, etc..Payment Processing:Prepare payment voucher and allocate the same to GRNs based on the due dates, based on the original Management-approved Supplier Invoice and original GRN with value. after deducting discounts, PRNs, Debit Notes, etc.Other Payment Processing:Ensure that all payments, etc. are accounted in time and allocated against the respective GRNs, after accounting exchange at the time of transferring of funds.PDC Realization:Realize PDCs issued which is due for each day on the same day itself.Creditors Reconciliation:Periodically reconcile our ledger accounts with ledger or statement of accounts of Creditors in such a way that accounts of all Creditors are reconciled at least once in a year. Also, to analyze reasons for differences & long pending items and sort out the same.Creditors Confirmation:Obtain balance confirmation from major Creditors on quarterly basis and all Creditors on annual basis.Creditors Allocation:On operational month closing, analyse Outstanding Payables Reports and allocate all payments, PRNs, Debit Notes, Credit Notes, etc. against GRNs, etc. and bank charges, exchange gain / losses are accounted so that correct Outstanding Reports are available directly from the ERP system.Response to Suppliers:Rrespond promptly to queries raised by Suppliers on payment status, payment details, deductions, reconciliations, etc.Customer Cash Collection:Receive, verify, account and allocate cash collections from Customers, keep the same in safe custody and deposit it to the bank at the earliest as per the safety, security and insurance guidelines.Cash Safe Management:Receive, verify and keep the cash received from customers, other divisions and petty cash in the safe as per the safety and security guidelines and inform Superiors in case insurance limit for the safe needs to be increased.Timely Accounting:Ensure that all accounting entries that affects the profit and loss account and receivables for the following companies are completed under the dept-wise, monthly mercantile system.Cash Verification & Reconciliation:Ensure that various Cash balances are periodically verified & reconciled.Account Reconciliation:Ensure that our ledger accounts are periodically reconciled with that of Banks, Debtors, Group Companies, etc.Other Responsibilities:Review the collections updated in the system with physical bans deposit slips and make the posting in GLUpload after verifying all closing reports from sales ledger on sales, cost of sales for all divisions across all categories as advised by DD from time to time.Reconcile all provisions accounts and accruals at the month ends and submit the report to the senior management.Calculate staff vacation salary for all staff- on payroll and out of payroll.Monitor all corporate receivables ageing and make sure all payments are collected on time.Track all advances paid to the sub-contractors and record in GL.Capitalise all projects once the job is completed. Make sure the retention money is kept for all projects and paid after the successful completion of the project as per the contract.General administration and upkeep of the company premises.Assist and co-ordinate all activities for carrying Internal and External audit. Take remedial measures to comply with audit findings.Review and provide for monthly charges, accruals provisions in the companys books of Accounts.Ensure validity of all legal documents, such as company registrations, showroom registrations, registration of service centres, Company vehicle registrations etc.Ensure that all company assets and properties are adequately covered by insuranceAssist in companywide consolidation of Accounts, annual statutory audit and finalization of Accounts.Co-ordinate with external institutions such as Ministry of Trade, Chamber of Commerce, Municipality, Ministry for Zakkat etc. on all Company related mattersCo-ordinate with Shareholders office on all company related matters.Assist in preparation of Annual Shareholders report and filing of all statutory returns of the Company.Ensure Quality standards are achieved across all processes and zero deviations are found in auditsTo constantly look for areas that need improvements in accounting, payment processing, payable management, internal control, cost reduction, etc. and point out the same to superiors.To be always vigilant and inform superiors in case of any discrepancies or delays.MIS ReportsPrepare Daily, Weekly, Monthly, Half yearly, Annual reports to Management.*Position available only for Saudis.

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