finance assistant

Job Description

DEADLINE FOR APPLICATIONSFrom 18 September 2019 till 02 October 2019?TYPE OF CONTRACT/DURATIONType of contract: Fixed Term contract.Duration: One yearNumber of required emplyees: 1?ABOUT WFPThe United Nations World Food Programme is the worlds largest humanitarian agency fighting hunger worldwide.? The mission of WFP is to help the world?achieve Zero Hunger?in our lifetimes.? Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.ORGANIZATIONAL CONTEXTThese jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ), and report to the Head of Unit, Chief, Finance Officer, or the designate.At this level job holders are expected to take responsibility for completion of a range of finance/budget related processes and activities requiring some interpretation of standard guidelines/practices. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.JOB PURPOSETo support effective delivery of finance, budget and administration support services in order to facilitate transparent and efficient utilization of financial resources.?KEY ACCOUNTABILITIES (not all-inclusive)1. Assist in providing the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations.2. Monitor monthly expenditure forecasts and provide expenditure reports in order to facilitate informed decision-making.3. Monitor the sub-imprest bank and petty cash accounts regularly, to ensure that adequate funds are available and appropriately disbursed.4. Verify vendor claims, advances and other receivables and observe appropriate procurement procedures, to ensure that suppliers are paid in a timely manner and in conformance with WFP finance rules and regulations.5. Assist in compiling information from various sources in order to prepare reports relating to budgets, accounting, finance and statistics.6. Retrieve, format and validate information obtained from various financial information systems and bring any discrepancy or inaccuracy to the attention of the supervisor and follow up corrective actions.7. Perform administrative duties related to the monitoring and recording of fixed assets, spend on fuel and spare parts for vehicles and generators, to ensure that the databases are accurately updated.8. Maintain the web-based register for all invoices and payment transfers and record paperwork, to ensure that all documents are maintained and filed in compliance with WFP standards and guidelines.9. Monitor and record all expenses in line with the approved budget in order to ensure that correct expenditure costs are charged and payments to external suppliers, cash grants and other supplier invoices are processed in a timely manner.?10. Provide guidance and on-the-job training to other support staff, to ensure services are delivered consistently and to the required standards.

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