Programme Assistant on SSA 5

Job Description

JOB PURPOSETo perform specialized and/or standardized policy and programme-related processes and activities to support the effective delivery of assistance packages.??KEY ACCOUNTABILITIES (not all-inclusive)1. Perform specialized and/or standardised processes and activities within the specific technical area of work supporting alignment with wider programme policies and guidelines.2. Provide project management and/or general office support following established targets and WFP?s policies and procedures.3. Within the specific area of responsibility, compile data and support analysis and preparation of reports (e.g. food assistance needs, resource utilization, programme status, performance) in order to support operational decision-making.4. Perform accurate, timely recording of data within the specific technical area of work (e.g. food security and vulnerability assessments) following corporate standards and guidelines.5. Work and exchange information with internal counterparts to support effective collaboration, implementation and monitoring of ongoing project activities.6. Support communication and activities with local partners, agencies, NGOs and government institutions.7. Act as a point of contact for resolution of general operational queries requesting assistance where necessary.??8. Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis.

• Assist in the implementation of WFP?s activities as per the need and requests of the Programme Policy Officer;
• Support the configuration of the Cash Based Transfers (voucher) activity in the WFP?s platform;
• Follow up on cross-checking of beneficiaries lists with key stakeholders such as UNRWA and the Ministry of Social Development to avoid duplication
• Assist in the follow up of the implementation at the field level and with partners;
• Assist in follow up with beneficiaries in relation to their inquiries and complaints;
• Assist in the preparation of reports and input for reports/proposals,..etc;
• Support on any other business as required

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP?s Strategic Objectives.
• ?Be a force for positive change: Suggests potential improvements to team?s work processes to supervisor.
• ?Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
• ?Make our mission visible in everyday actions: Articulates how own unit?s responsibilities will serve WFP?s mission.

• Look for ways to strengthen peoples skills: Trains junior teammates on new skills and capabilities.
• ?Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
• ?Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
• ?Create an ?I will?/?We will? spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
• ?Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
• ?Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
• ?Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
• ?Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
• ?Be politically agile & adaptable: Develops an understanding of the value of WFP?s teams and external partners in fulfilling team?s goals and objectives.
• ?Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor?s priorities to fulfill internal and external partner needs.

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