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Executive Assistant

5.00 to 8.00 Years   Eastern Province, Saudi Arabia   18 Feb, 2024
AYTB - Al-Yusr Industrial Contracting Co.
2 Jobs Openings
Job LocationEastern Province, Saudi Arabia
EducationNot Mentioned
SalaryNot Mentioned
IndustryOil & Gas
Functional AreaNot Mentioned

Job Description

We are currently seeking a highly organized and detail-oriented Executive Assistant to join our team in Eastern Province, Saudi Arabia. The ideal candidate will have a minimum of 5 years of experience in a similar role, supporting high-level executives. The Executive Assistant will be responsible for providing administrative support, managing schedules, coordinating meetings and travel arrangements, and handling confidential information with discretion. The successful candidate must have excellent communication and organizational skills, as well as the ability to multitask and prioritize tasks effectively.Responsibilities:

  1. Manage and maintain executive schedules, including arranging appointments, meetings, and travel itineraries.
  2. Coordinate and organize meetings, including preparing agendas, taking minutes, and distributing relevant documentation.
  3. Prepare and edit correspondence, communications, presentations, and other documents.
  4. Handle confidential and sensitive information with discretion and maintain strict confidentiality.
  5. Coordinate travel arrangements, including booking flights, accommodations, and transportation.
  6. Conduct research and compile data for projects and presentations.
  7. Prepare expense reports and maintain accurate records of expenses.
  8. Screen and direct phone calls and distribute correspondence.
  9. Provide general administrative support, such as filing, scanning, and photocopying.
  10. Perform other duties as assigned by the executives.
Preferred Candidate:
  1. Minimum of 5 years of experience as an Executive Assistant or similar role.
  2. Excellent communication and interpersonal skills.
  3. Highly organized with strong attention to detail.
  4. Ability to multitask and prioritize tasks effectively.
  5. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  6. Ability to work independently and handle confidential information with discretion.
  7. Strong problem-solving and decision-making skills.
  8. Ability to work well under pressure and meet tight deadlines.
  9. Flexible and adaptable to changing priorities and work demands.
  10. Professional demeanor and ability to represent the executives professionally.

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