Office Assistant /Document Controller

0.00 to 1.00 Years Dubai, United Arab Emirates 01 Jul, 2024

Job Location	Dubai, United Arab Emirates
Education	Not Mentioned
Salary	$1,000 - $1,500
Industry	Administration Support Services
Functional Area	Not Mentioned

Administrative Support:

Manage office communications, including answering phones, directing calls, and responding to emails.
Schedule and coordinate meetings, appointments, and travel arrangements.
Maintain office supplies inventory and order new supplies as needed.
Handle incoming and outgoing mail and packages.

Document Control:

Develop and maintain a systematic and organized filing system for both electronic and paper documents.
Ensure that all documents are up-to-date, properly filed, and easily accessible.
Manage the distribution of documents to relevant parties.
Ensure compliance with company policies, procedures, and standards for document control.
Assist in the preparation, editing, and formatting of documents, reports, and presentations.
Track and monitor the status of documents through various stages of review and approval.
Conduct regular audits to ensure documentation accuracy and completeness.

Record Keeping:

Maintain and update records, logs, and databases.
Archive inactive documents and records according to company policies and legal requirements.
Ensure confidentiality and security of sensitive information.
Quality Assurance:
Perform quality checks on documents and data to ensure accuracy and consistency.
Implement and follow up on corrective actions for document discrepancies.

Collaboration and Communication:

Collaborate with various departments to ensure seamless document flow and control.
Communicate effectively with team members, managers, and external stakeholders.
Provide training and support to staff on document control procedures and best practices.

Keyskills :

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