Add delivery details for all new purchase orders received to the calendar.
Monitor delivery schedule for all awarded PO. Considering request from clients to advance or postpone deliveries as necessary.
Prepare request for import approval to be submitted to Ministry of Public Health.
Coordinate with Logistics Department and /or Warehouse Team regarding shipments for tender supply.
Request for invoicing of each delivery due and request to Warehouse to arrange delivery accordingly. Make sure to receive the SO number for invoicing department
Collect and log stamped invoices and / or delivery vouchers as proof of delivery.
Notify Accounts Department any late deliveries expected to incur penalty charges and send any supporting documents to provide reason for late delivery.
Move tender file to close once all deliveries due are completed.
Fill tender check list and attached to each file for tracking.
Prepare monthly tender report for all tender?s activities with recent updates.
