| Job Location | Doha - Qatar |
| Education | Secondary School(Academic / General), Any Graduation, Bachelor of Arts(English), Intermediate School(General (College Proprietary)). |
| Salary | Not Mentioned |
| Industry | Construction / Civil Engineering |
| Functional Area | Not Mentioned |
Position Summary:MUST BE FLUENT IN ENGLISH SPEAKING & WRITING SKILLSOffice secretary will be responsible forRole Description:Key Responsibilities/KRAs/KPIs: Maintain Calendar and Plan MeetingsOffice Secretaries schedule appointments and update event calendars. They also arrange meetings and coordinate conference room schedules. In advance of meetings, they assemble background materials and set up the meeting space. They attend meetings and prepare minutes or summaries of the meeting outcomes.Acting as a receptionist and greeting clientsIncoming and outgoing mail and faxes all go through the Office Secretary. They open, review, sort and distribute the mail to the appropriate recipients. Office Secretaries also maintain email lists, and distribute information to staff.Prepare and Edit DocumentsAs the last person to see documents before they are sent, the Office Secretary reviews outgoing correspondence for grammar, correctness and completeness, and insures that appropriate material is attached. They prepare memos or other reports for internal or external distribution. They may also make travel bookings and prepare travel expense reports.Maintain Databases and Filing SystemsOffice Secretaries design, implement and maintain filing systems, both electronic and paper. When requested, they search for and compile requested material from the databases.Maintain inventoryThe Office Secretary tracks office supplies and orders replacements as required. They may be responsible for an office budget for supplies and other expenditures.Managing databasesPrioritizing workloadsImplementing new procedures and administrative systemsLiaising with relevant organisations and clientsCoordinating mail-shots and similar publicity tasksLogging or processing bills or expensesActing as a receptionist and/or meeting and greeting clientsOther Responsibilities: Acting as a receptionist and greeting clientsTeam Organization:Reporting to: Human Resource And Technical ManagerTeam Structure: To be discussed in interviewWorking Hours:9 Hours per day and 6 Days A weekTravel Requirement:To be discussed in interview
Keyskills :
Office Secretary & Receptionist
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