Executive Assistant

Job Description

Roles & ResponsibilitiesWe are seeking a high-caliber, multilingual Executive Assistant to operate as a strategic partner to senior leadership, combining executive support with analytical thinking, systems building, and business problem-solving capabilities.This is not a traditional EA role.The successful candidate will function as a hybrid of:Executive AssistantAnalystOperator / Junior Chief of StaffYou will be deeply embedded in both business and personal workflows, acting as a force multiplier for executive decision-making, structuring ambiguity, and driving execution through data, systems, and proactive ownership.The ideal candidate holds an MBA or strong analytical degree, has project management experience, and thrives in high-performance, multicultural environments.Executive Leverage & AdministrationOwn and manage the Director?s calendar as a strategic asset, prioritizing based on ROI and impactAct as a gatekeeper for communications and decision flowPrepare and review high-level correspondence, reports, and presentationsHandle confidential and sensitive matters with utmost discretionIntegrate and manage both professional and personal scheduling seamlesslyAnalytical & Decision Support (Key Differentiator)Conduct structured research on markets, companies, and investment opportunitiesPrepare:Briefing notesBusiness summariesDecision memosTranslate complex data into clear, actionable insightsBuild simple models, frameworks, and structured outputs to support decision-makingSystems, Tools & Process OptimizationDesign, implement, and optimize workflows across:Email, calendar, CRM, and task management systemsBuild dashboards and trackers using:Notion, Excel, Airtable, or similar toolsUtilize AI tools (e.g., ChatGPT, automation platforms) to:Draft communicationsSummarize dataAccelerate researchIdentify inefficiencies and automate repetitive processesProject & Execution ManagementTrack strategic initiatives and ensure execution momentumCoordinate across cross-functional teams and stakeholdersTranslate ideas into structured execution plansEnsure timelines, deliverables, and priorities are metCommunication & Output ManagementDraft high-quality:EmailsInvestor communicationsInternal memos and reportsPrepare meeting agendas, briefs, minutes, and follow-upsMaintain clear, concise, and executive-level communication standardsTravel, Events & Lifestyle IntegrationManage complex international travel and logisticsCoordinate meetings, leadership events, and executive engagementsHandle personal matters with professionalism and confidentialityAlign personal and business priorities across time zonesDesired Candidate ProfileEducationMBA (Business / Finance) ? Strongly PreferredOR Degree in:MathematicsEngineeringComputer ScienceBusiness / FinanceCommerceLLB / LawExperience3?6 years in:Executive support to senior leadershipConsulting / investment / startups / operationsExperience in project management and business analysis is requiredPrior experience with Athena or similar high-performance EA environments is a strong advantageTechnical SkillsAdvanced proficiency in:Microsoft Office / Google WorkspaceExcel / Google Sheets (data handling & analysis)Experience with:Notion / ClickUp / Asana / Airtable / CRM toolsFamiliarity with:AI tools and workflow automationBasic no-code / systems thinking (preferred)Communication & Language SkillsMultilingual preferredFluent in English (business-level proficiency required)Strong written and verbal communication skillsAbility to synthesize complex information clearlyCore CompetenciesStrategic thinking and structured problem-solvingHigh level of ownership and accountabilityAbility to manage multiple priorities simultaneouslyStrong analytical and decision-support capabilityHigh attention to detail and excellenceDiscretion, professionalism, and integrityProactive mindset (anticipates vs reacts)What Differentiates This Role?You will drive decisions, not just support themYou will build systems, not just manage tasksYou will operate as a junior Chief of Staff / strategic operatorExposure to high-level decision-making and business strategySuccess MetricsIncrease in executive time spent on high-value activitiesSpeed and quality of decision supportReduction in operational inefficienciesQuality of output (reports, briefs, communication)Ability to independently manage workflows and priorities.

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