Project Secretary

2.00 to 3.00 Years Dammam, Saudi Arabia 20 Feb, 2024

Job Location	Dammam, Saudi Arabia
Education	Certification / diploma
Salary	Not Mentioned
Industry	Home & Office Furniture; Construction & Building; Project & Construction Planning
Functional Area	Not Mentioned

(FOR LOCAL HIRING AND SPONSORSHIP TRANSFER ONLY)>>>We required Project Secretary NOT Document Controller.

May interface with clients, contractors and joint venture partners at a senior management level
Composes basic correspondence at the direction of the Director or staff
Coordinates and schedules appointment and travel plans for division personnel
Responsible for providing administrative support to staff and assumes bookkeeping, reservations, and reception
Makes meeting arrangements and prepares agenda
Response to calls and passes to Manager or routes to appropriate individual, responds to inquiries from the public employees, other departments
Coordinates with Document Controller for control of all technical documents (reports, procedures, drawings, specifications)
Coordinates with project controls for control of all financial documents (invoices, insurance certificate)
Has working knowledge and experience of using Microsoft SharePoint, including setting up of new libraries and lists
Maintain the project archive in good order.
Ensure prompt addressal of calls, messages, emails, and other correspondences.
Track the touring requirements and costs of the companys employees with the help of relevant reporting tools and software.
Use a blend of conventional and modern tools for systematic scheduling of client appointments and meetings.
Attend and manage all incoming communications as per the requirements and objectives of the company.
Meet and greet clients and visitors and direct them to intended departments.
Others as instructed by the line supervisor

Keyskills :

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