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Executive Secretary

Fresher   Dammam, Saudi Arabia   30 Nov, 2020
Salem Balhamer Holding
1 Jobs Openings
Job LocationDammam, Saudi Arabia
EducationNot Mentioned
SalaryNot Mentioned
IndustryAdministration Support Services
Functional AreaNot Mentioned

Job Description

Achieve and add value from his workplace and responsibility, by playing and playing the (P.L.O.C) roles: planning, leadership And directing the team and organizing the resources under its management (under its responsibility), and monitoring and controlling performance and achievement, in order to achieve Visions and aspirations and conforms to the values ??and principles of the company and according to the internal rules and regulations approved in the company.A. Ensure effectiveness in setting priorities: A - B - C etc. Personal efficiency at the time of handing over the work, effort and cost in implementing all the following tasks and files

  • Coordination and follow-up to prepare the strategic plan and the annual operational plan with the heads of different sectors and departments.
  • Preparing the CEOs TO FOLLW follow-up task list and following up on their implementation with the relevant parties
  • Preparing an annual schedule for the calendar coordination and follow-up meetings for the CEO and senior management and updating it permanently.
  • Attending the various CEO meetings and preparing the minutes and summaries of each meeting.
  • Preparing reports according to KPI?s approved performance indicators, and collecting information from all relevant departments, integrating it and creating it in the Dashboard.
B. Administration of administrative office work for the CEOs office as follows:
  • receiving incoming messages in any form (email - fax - verbally) and ensuring that they complete the content and present them to the CEO, then follow up on what is directed to the concerned party internally or externally.
  • Preparing all correspondence and correspondence of the CEO in a clear, professional manner and communicating them to the concerned party internally or externally.
  • Managing travel reservations (hotels and airlines) for the CEO, the Board and its committees, as directed by the CEO
  • Managing and coordinating the CEOs internal and external appointments.
  • Managing the reception of visitors to the CEOs office in line with the CEOs work schedule and according to importance and priority.
  • Archiving and archiving, whether manual or electronic, of all documents of the CEOs office according to the classification and the mechanism agreed upon with the Executive Vice President, in order to facilitate preservation and ease of reference.
C. Ensuring the quality of the task of coordination, harmony and integration between the office of the CEO, the board of directors and the board committees and between all activities and companies of the group and the joint services departments of the holding company.D. Ensuring the preservation of the companys reputation from its workplace and improving the mental image of the company, both with the various external parties and among the companys employees.E. Ensure the complete confidentiality of all information received and issued by the CEOs office, and ensure that it is not passed on or shared without authorization and guidance from the CEO.F. Ensure the safety and security of all assets under his management and responsibility.G. Performing any tasks or responsibilities assigned to him by his direct manager or whomever he delegates.

Keyskills :
Executive Secretary

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