-ÿÿÿÿÿÿÿÿÿÿÿÿÿ Setting up meeting with clients.-ÿÿÿÿÿÿÿÿÿÿÿÿÿ Booking a meeting room for the sponsoring company with trainees.-ÿÿÿÿÿÿÿÿÿÿÿÿÿ Preparing a list of information along with sorting out documents for each sponsored company such as:
High-School Certificate.
IBAN Number.
Civil ID.
Personal Photo.
Contact information.
STUDENTS CONTRACT:
Meeting clients for the signing of contract with their trainees as well as explaining it to them and provide a clear understanding of their job offer in the future with the sponsoring company.
COMPANIES REQUESTS:
-ÿÿÿÿÿÿÿÿÿÿÿÿÿ Acknowledgment of payment.-ÿÿÿÿÿÿÿÿÿÿÿÿÿ Statement of Account.-ÿÿÿÿÿÿÿÿÿÿÿÿÿ Balance Confirmation.-ÿÿÿÿÿÿÿÿÿÿÿÿÿ Graduation Certificates.-ÿÿÿÿÿÿÿÿÿÿÿÿÿ Trainees documents or any information related to them.
Responsible to follow up with all companies and trainees from beginning until graduation.
HRDF & GOSI:
-ÿÿÿÿÿÿÿÿÿÿÿÿÿ Registering new EnergyTech employees to HRDF.-ÿÿÿÿÿÿÿÿÿÿÿÿÿ Scanning new patch of newly applied trainees if they are being supported by HRDF or not.-ÿÿÿÿÿÿÿÿÿÿÿÿÿ Registering trainees on HRDF system.-ÿÿÿÿÿÿÿÿÿÿÿÿÿ Overview trainees status on GOSI.-ÿÿÿÿÿÿÿÿÿÿÿÿÿ Opening a supporting agreement for SPSP & Companies with HRDF.-ÿÿÿÿÿÿÿÿÿÿÿÿÿ HRDF for Aramco Agreement.-ÿÿÿÿÿÿÿÿÿÿÿÿÿ Assist companies on opening an agreement with HRDF.-ÿÿÿÿÿÿÿÿÿÿÿÿÿ Submitting invoices from EnergyTech & Aramco to HRDF.-ÿÿÿÿÿÿÿÿÿÿÿÿÿ Meeting HRDF representative in SPSP for a visit with sponsored trainees.
Company visits to EnergyTech:
-ÿÿÿÿÿÿÿÿÿÿÿÿÿ Coordinate with relative department to attend the meeting.-ÿÿÿÿÿÿÿÿÿÿÿÿÿ Inform Security Gate of their arrival.-ÿÿÿÿÿÿÿÿÿÿÿÿÿ Inform Public Relation to coordinate with providing the necessary equipments such as flyers, food or beverages.-ÿÿÿÿÿÿÿÿÿÿÿÿÿ Present a PowerPoint presentation about EnergyTech.
Contractor Workforce Qualification Assurance Program (CWQAP)
-ÿÿÿÿÿÿÿÿÿÿÿÿÿ Market/advertise the training program to contractors.-ÿÿÿÿÿÿÿÿÿÿÿÿÿ Collect the number of requests and record them into a database.-ÿÿÿÿÿÿÿÿÿÿÿÿÿ Generate quotation.-ÿÿÿÿÿÿÿÿÿÿÿÿÿ Control and manage quotation serial number.-ÿÿÿÿÿÿÿÿÿÿÿÿÿ Share quotation and includes EnergyTech terms and condition to contractors.-ÿÿÿÿÿÿÿÿÿÿÿÿÿ Coordination with training department for training schedule.-ÿÿÿÿÿÿÿÿÿÿÿÿÿ Sending confirmation to contractors and includes training schedule.-ÿÿÿÿÿÿÿÿÿÿÿÿÿ Training can only be implemented if the contractors pay for the training cost in advance.-ÿÿÿÿÿÿÿÿÿÿÿÿÿ Share contractors participants with both training department and security for gate access.-ÿÿÿÿÿÿÿÿÿÿÿÿÿ On the day of the training, all participants must report to MOTC Multipurpose Room to gather or any large room. Training department staff will be present to take attendance and allocate the participants into their classrooms.-ÿÿÿÿÿÿÿÿÿÿÿÿÿ Invoice will be generated once the training is started.-ÿÿÿÿÿÿÿÿÿÿÿÿÿ Contact EnergyTech finance department to collect an invoice serial number assigned to the contractor invoice.-ÿÿÿÿÿÿÿÿÿÿÿÿÿ Share the invoice with the contractor after being reviewed by the generator and line manager then signed by the line manager for approval.
Company Relations & Marketing Tasks:
-ÿÿÿÿÿÿÿÿÿÿÿÿÿ Always support the division.-ÿÿÿÿÿÿÿÿÿÿÿÿÿ Flexible to new added responsibility.
