Programme Volunteers

Job Description

JOB PURPOSETo support the programme team on administration processes of the Gender and youth/education activities in order to facilitate effective service delivery.KEY ACCOUNTABILITIES (not all-inclusive)

1. Assist the team in implementing Social Protection tasks and activities; (gender and Youth/Education), according to plans, ensuring alignment with policies and guidelines.
2. Support in editing reports and documents to ensure appropriate style and formatting.
3. Support to collect, sort and disseminate correspondence, reports, and other materials to meet staffs required demands to time standards. 
4. Support the maintenance of office files, documents, and records according to established systems and processes so that information is readily available for staff. 
5. Update regularly the unit calendar with events and field activities. 
6. Volunteer to provide routine business support and admin tasks for the staff daily and during events inside and outside Cairo. 
7. Prepare field mission reports/ minutes of meetings to document field visits and meetings.
8. Perform other duties as may be required.  

• Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFPs Strategic Objectives to WFP team and partners in the field.
•  Be a force for positive change: Implements new methods or tools to improve teams work processes and productivity.
•  Make the mission inspiring to our team: Maps teams activities and tasks to specific successes in beneficiary communities to showcase positive impact.
•  Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

• Look for ways to strengthen peoples skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
•  Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
•  Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
•  Create an I will/We will spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

• Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
•  Focus on getting results: Monitors teams deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
•  Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
•  Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

• Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
•  Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
•  Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFPs goals and objectives.
•  Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and teams efforts to ensure that they will fulfil the needs of internal and external partners.

Keyskills :