Procurement Associate G6 - Regional Bureau Cairo

Job Description

JOB PURPOSETo provide coordination, administrative services and research to support the efficient and effective procurement services.KEY ACCOUNTABILITIES (not all-inclusive)

• Provide operational coordination and administrative services, to support procurement projects and activities, following standard processes and contributing to the effective procurement.ÿ
• Identify and recommend potential suppliers and compile data/documents to support the selection of suppliers, ensuring standard processes are followed.ÿ
• Review, record and prioritise purchasing requests, and provide support to requisitioners, in order to support the procurement, at lowest cost to WFP.ÿ
• Contribute to negotiations with new suppliers on terms and conditions of orders, alongside a senior officer, in order to obtain the best terms and lowest costs for WFP.ÿ
• Prepare Purchase Orders, contracts and any supporting documentation for approval by the appropriate stakeholder, and approve purchases within delegated authority, to enable the swift purchase of food and non-food items
• Resolve issues related to delivered food and non-food items, using initiative, liaising with all parties and following standard processes, to ensure timely and accurate resolution of problems.ÿ
• Research, collect and analyse data in order to produce reports to enable informed decision-making by Procurement Officers, and consistency of information presented to stakeholders.ÿ
• Support training of WFP staff to take a strategic and proactive approach to the procurement of food and non-food commodities and services, for example designing and reviewing training materials
• Manage updates and further develop databases and records, to ensure information is accurate, organised, and available for others to access, and supports reporting requirements.ÿ
• Maintain relationships with internal counterparts, to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.ÿ
• Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines.ÿ
• Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.ÿ
• Monitor contract execution efficiently based on comprehensive knowledge of production process, logistics and shipping arrangements.
• Ensure that food inspection services are carried out as per WFP standards.ÿ
• Identify execution bottlenecks and implement solutions in timely manner.
• Responsible for accurate purchasing data inputs and reports to support informed decision-making.

• Demonstrated familiarity with local and international procurement of food commodities/goods/services.ÿ
• Experience conducting supplier research and coordinating with various actors along the value chain (producers, aggregators, manufacturers, retailers, wholesalers, and/or traders).ÿ
• Demonstrated knowledge of procurement processes and linkages with other Supply Chain functions (e.g., logistics).ÿ

Keyskills :