Communicate manager instructions or desires to relevant individuals and/or departments to ensure smooth coordination
Maintain confidential records and proper electronic and paper filing system to ensure proper office administration and record keeping
Maintain an appointment calendar, internal and external mails and correspondence for the head to support optimum utilization of time and attention to priority
Organize and arrange meeting called by the department head to ensure attendance and smooth conduct of meetings
Make complete travel arrangements and coordinate meetings and conferences with customers high level executives
Attend, record and communicate the minutes of meeting, follow up on actions and update Department Head of outcome, update meeting agenda, and ensure effective communication is delivered
Follow all relevant department policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner
proactively manage busy diaries, working across international time zones and locations
Maintain an organized electronic filing system
Follow the day to day operations related to own jobs in the department to ensure continuity of work
