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Office Administrator, Egypt

1.00 to 10.00 Years   Cairo, Egypt   29 Apr, 2022
Instabug
1 Jobs Openings
Job LocationCairo, Egypt
EducationNot Mentioned
SalaryNot Mentioned
IndustryOther Business Support Services
Functional AreaNot Mentioned

Job Description

Flat6Labs Office Administrato is responsible for the organization and coordination of Flat6Labs Egypt office administrative operations, providing timely support to executive members and supporting Egypt team members with resources to facilitate organizational effectiveness and efficiency. We are looking for someone who should be well-organized, have great time management skills, and be able to act without guidance.Main Responsibilities:

  • Manage office budget (petty cash), purchase orders (PO), and procurement.
  • Keep updated records of office expenses and costs.
  • Organize and maintain the office filing system.
  • Establish procedures for record-keeping.
  • Ensure security and confidentiality of data.
  • Ensure office policies and procedures are being adhered to.
  • Monitor and maintain office supplies inventory.
  • Maintain a safe and secure working environment.
  • Assign and monitor clerical and administrative responsibilities and tasks among office staff
  • Ensure housekeeping and maintenance are executed efficiently.
  • Coordinate office staff activities to ensure maximum efficiency.
  • Assist in organizing company internal/external events.
  • Handle reservations for outside office meetings/venues.
  • Act as the point of contact among executives, employees, clients, and other external partners
  • Manage information flow in a timely and accurate manner.
  • Format information for internal and external communication ? memos, emails, presentations, reports.
  • Handle memos, cheques, and documents that require signing.
  • Screen and direct office phone calls and distribute correspondence.
  • Transcribing conference calls + meeting minutes when needed.
  • Make travel and accommodation arrangements, in addition to visa handling when required.
  • Coordinate with regional offices regarding any bookings, documents...etc
  • Greet and welcome visitors as soon as they arrive at the office and direct them appropriately.
  • Ensure the office space and reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures)

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