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Logistics Assistant - Fixed Term G5

1.00 to 10.00 Years   Cairo, Egypt   14 Apr, 2023
World Food Program - Other locations
1 Jobs Openings
Job LocationCairo, Egypt
EducationNot Mentioned
SalaryNot Mentioned
IndustryNon-profit Organization
Functional AreaNot Mentioned

Job Description

ORGANIZATIONAL CONTEXT˙Taking responsibility for completion of a range of processes and activities requiring some interpretation of standard guidelines/practices for all assistance modalities for both WFP and logistics common services. And also recommending a course of action to staff at various levels and may allocate tasks to other support staff.JOB PURPOSETo implement well-defined standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.˙KEY ACCOUNTABILITIES (not all-inclusive)

  1. Verify the Waybills information (Date, Amount, Destination, Batch #, NGO / food suppliers, Donor, PO #, PO line, Tender #,).˙
  2. Generate a cover page for each waybill briefing all the verified information and making sure that the delivered amount didn?t exceed the allocated amount, plus generating a unique WB/doc number.
  3. Post and record deliveries & Losses into LESS following WFP technical procedures.
  4. Communicate on daily basis with Stakeholders /Operation team to solve any discrepancies.
  5. Reviewing food suppliers Monthly Distribution Reports (MDRs)- (Opening/Closing Stock, and arrivals), prepare a compiled MDR for under different modalities.
  6. Compile all Distributions for all activities segregated as per activities and as per donors.˙
  7. Participate in COMET (WFP˙specialized˙tool)˙reconciliation to clear differences: recommend the required corrections.
  8. Generate required reports of Arrivals/Distributions for a specific Donor which require to perform filtration and manual extraction of some lines from the MDRs (add/deduct transfers) as well as generate required reports for Suppliers? Payment Claims.
  9. Resolve discrepancies between invoices and waybills/posted arrivals.
  10. Coordinate/liaise with other WFP units (Procurement, Finance, and Program Units) to fulfill the required tasks: in terms of posted GRNs (Gender results network), suppliers invoices, solving discrepancies, requesting: tolerances, reallocation for the excess quantities and extending expired grants if any is required.
  11. Maintain filing system.

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