Executive Assistant / Office Manager

Job Description

Locaria is a pioneering multilingual marketing and language services agency that sits within The Stagwell Group and MDC Partners. We maximise the effectiveness and performance of global content seamlessly across territory, platform and media for brands with international ambition.We combine engagement metrics with content creation processes by harnessing data from all stages of the customer journey including awareness, consideration and engagement. We do this in any language combination, across more than 90 markets.Our global clients include the world?s top brands across luxury, retail, travel, hospitality, finance, market research and tech.THE ROLEIn order to manage the complexities of our Global Team and growing team in Cairo, we?re looking for an organised and proactive individual to provide administrative support to our Leadership team, as well as office management support to the Cairo team. The role will include diary management and travel booking for our Leadership Team, communication with key stakeholders, office management and local operational support, and the pastoral care of our staff and equipment, in order to provide the best experience for our employees.KEY RESPONSIBILITIESExecutive Support to the Leadership Team

• Diary Management including scheduling appointments and meetings.
• Make travel arrangements and maintain travel schedules (including domestic and international flights, ground transportation, and itinerary preparation).
• Support Senior Management staff on other projects as needed.
• Prepare agendas for meetings, briefing materials, presentations and spreadsheets, notes and minutes as needed to support the Leadership Team.
• Provide administrative support to CEO in order to increase his availability for executive level responsibilities.
• Coordinating requests and responses internally and externally; serve as a liaison between internal staff at all levels as needed.
• Handle confidential information requiring a high degree of discretion.
• Support and participate in business initiatives and other administrative tasks as assigned.

• Support the Operations Director and People Partner on special projects e.g. Office Moves, Facilities, and IT issues
• Support the People Partner with ongoing People Management e.g. support local onboarding of new employees, equipment, desk space, wellness initiatives, socials, local employment law updates and culture
• Be the ambassador for the colleagues in Cairo and be their voice to the Head Office in London
• Be part of the Locaria Global Office Management Team - Mexico, Barcelona, Warsaw, Cairo and London
• Manage the office supplies and ordering e.g. stationary, snacks
• Support in the set up of a new office in Cairo, visiting spaces, renewing office contracts and liaising with the Legal Advisor re. lease agreements
• Be the lead in Cairo for improving culture and engagement by supporting and organising virtual and in person engagement activities, work socials and wellbeing efforts.

• Always Learning, Always Teaching
• We Grow Together
• Equality in Content
• Celebrating Language with Data
• Doing some good along the way

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