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Executive Administrative Assistant

1.00 to 10.00 Years   Cairo, Egypt   31 May, 2022
IBM WTC Egypt
1 Jobs Openings
Job LocationCairo, Egypt
EducationNot Mentioned
SalaryNot Mentioned
IndustryOther Business Support Services
Functional AreaNot Mentioned

Job Description

IntroductionAt IBM, work is more than a job ? it?s a calling: To build. To design. To code. To consult. To think along with clients and sell. To make markets. To invent. To collaborate. Not just to do something better, but to attempt things you?ve never thought possible. Are you ready to lead in this new era of technology and solve some of the world?s most challenging problems? If so, lets talk.Your Role and Responsibilities??????Supporting several Managers and Executives with following tasks:

  • Co-ordinates all meeting invites
  • Accepts or decline invites as per client requests
  • Provides availability to relevant requests
  • Set up meetings across multiple time zones
  • Reservation of meeting rooms, technical equipment and catering service
  • Arrangement of national and international conference calls
  • Preparation and creation of meeting, event, workshop agendas
  • Event- and workshop-management
  • Co-ordinates all travel arrangements (local and international).
  • Expense claims
And Other Activities like:
  • E-Mailbox handling for supported management
  • Stationery
  • Distribution list
  • Editing and preparation of presentations
  • Summarization of reports for BU
  • Collect input and summaries from BU members
  • Request and tracking of data sheets
  • Stand in for colleagues in case of vacation and sickness
Working week is from Monday to FridayRequired Technical and Professional Expertise
  • Priority is put on experience: at least 3 years of practice as an assistant, preferably in an international company, very good organization and communication skills
  • Reliable and conscientious
  • Confidentiality
  • Fluent in English and Arabic (spoken and written) ? communication on daily basis
  • Microsoft Office (Word, Excel, PowerPoint), experience with mail applications (Lotus Notes preferred), experience as an Internet user
Personal requirements:
  • Flexibility in an environment of often-changing situations
  • Strong team orientation ? As part of greater MEA team you will be coordinating with other colleagues.
  • Efficient communication
  • Passion for the business and dynamic attitude
  • Proactive work habits ? to be able to handle many items in the run-up
  • Acceptance of working within defined processes
  • Self dependency ? to handle stand in situations and provide smooth support
  • Stress resistant
  • Organizational talent and talent for clear prioritization
  • Interest to work in an innovative and permanently changing environment
  • Timeliness and punctuality
Preferred Technical and Professional Expertise.

Keyskills :

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