Department Coordinator

Job Description

The Portfolio Development and Marketing Dept Coordinator services as the department nerve, proving critical support services to talented and business team of the dept.Your role is to ensure that everyone in the team is not obstructed from performing his best and enjoying his work in Naseej due to any administrative issue. You will act on behalf of the team in their administrative and logistical interactions with others in Naseej and outside Naseej so that, the team can perform their core duties with dedication and mindset.In addition, you will strive to act as a personal assistant to the head of department and provide further executive support in the form of handling communication, scheduling, minutes taking and as permitted by the department head, represent the dept within Naseej.You will act faithfully and trustfully with maximum consideration and care with information exposed to you and you will always maintain privacy and confidentiality as a role of thump.Rules and Responsibilities with Dept Teams:

• Coordinate committee and other meetings; conduct workshops and in-services upon request of the director train personnel in office procedures.
• Serve as a primary resource and information source regarding assigned division policies, procedures, objectives, and operational functions
• Coordinate the operational procedures and support activities for major program functions.
• Provide HR support to the team to fill requests and coordinate vacancy announcement as well coordinate interviews.

Rules and Responsibilities with Dept Head:

• Understand the business of Naseej and coordinate and relate with partners of Naseej as necessary and advised by the Dept head.
• Receive, compile, and organize information for the preparation of correspondence, documents, and reports as assigned prepare a variety of correspondence, documents, and reports including resolutions, manuals, and contracts compose confidential correspondence, documents, and reports.
• Prepare information needed in administrative decisions and maintain the confidential nature of this information.
• Compile, collect and serve as a resource for information pertaining to related administrative or educational activities and department functions.
• Assist in the preparation and management of the budget for the major department unit.
• Supervise the preparation of purchase order requisitions and budget revisions maintain and monitor budget records.

Rules and Responsibilities with Other teams in Naseej:Assist in supervision of major departmental unit in the absence of appropriate administrator; may act as a representative for the unit in the absence of an assigned administrator.QualificationsThe Portfolio Development and Marketing Dept Coordinator services as the department nerve, proving critical support services to talented and business team of the dept.Your role is to ensure that everyone in the team is not obstructed from performing his best and enjoying his work in Naseej due to any administrative issue. You will act on behalf of the team in their administrative and logistical interactions with others in Naseej and outside Naseej so that, the team can perform their core duties with dedication and mindset.In addition, you will strive to act as a personal assistant to the head of department and provide further executive support in the form of handling communication, scheduling, minutes taking and as permitted by the department head, represent the dept within Naseej.You will act faithfully and trustfully with maximum consideration and care with information exposed to you and you will always maintain privacy and confidentiality as a role of thump.Rules and Responsibilities with Dept Teams:

• Coordinate committee and other meetings; conduct workshops and in-services upon request of the director train personnel in office procedures.
• Serve as a primary resource and information source regarding assigned division policies, procedures, objectives, and operational functions
• Coordinate the operational procedures and support activities for major program functions.
• Provide HR support to the team to fill requests and coordinate vacancy announcement as well coordinate interviews.

Rules and Responsibilities with Dept Head:

• Understand the business of Naseej and coordinate and relate with partners of Naseej as necessary and advised by the Dept head.
• Receive, compile, and organize information for the preparation of correspondence, documents, and reports as assigned prepare a variety of correspondence, documents, and reports including resolutions, manuals, and contracts compose confidential correspondence, documents, and reports.
• Prepare information needed in administrative decisions and maintain the confidential nature of this information.
• Compile, collect and serve as a resource for information pertaining to related administrative or educational activities and department functions.
• Assist in the preparation and management of the budget for the major department unit.
• Supervise the preparation of purchase order requisitions and budget revisions maintain and monitor budget records.

Rules and Responsibilities with Other teams in Naseej:Assist in supervision of major departmental unit in the absence of appropriate administrator; may act as a representative for the unit in the absence of an assigned administrator.

Keyskills :