Handle all incoming correspondence for the Regional Director (RD) and ensured they are actioned or redirected to relevant units/offices;
Draft correspondence on issues relevant to the RD activities;
Assist in the overall day-to-day management and coordination of the RD Office activities, including follow-up of decisions /and feedbacks emerging from Senior Management, preparation of agenda items, collation of presentation materials and preparation of organization and notes for the record
Maintain the RD?s calendar, contacts with high-ranking visitors, arrangement of appointments and meetings;
Act as the focal point for all of the RD?s office travel plans including logistical arrangements, granting of visas, accommodation, etc.;
Establish and maintain relations and effective communication with HQ counterparts, including the Executive Director (ED), Deputy Executive Director (DED) and Assistant Executive Director (AED)s? offices;
Establish and maintain regular contacts with Country Offices and RBC Heads of Units to obtain relevant information, briefs, backgrounds documents and other materials in support of the RD day-to-day activities;
Review as appropriate all authorization requests including releases related to admin, procurement, HR, finance and other unit requests requiring the RD signature for approval;
Maintain roster of high-level partners, including emails, telephone lists, addresses, etc.;
Prepare correspondence, directives, comments or support the preparation of briefing notes, and undertake searches of information, for and on behalf of the Regional Director;
Maintain filing system to ensuring safekeeping of confidential materials and regular documents needed by the RD for day-to-day activities;
Screen all incoming calls and correspondence to the RD?s office;
Ensure that confidentiality on all subject matters is maintained as required;
Perform other related duties and assignments as and when required.
