hireejobsgulf
Register for Job

Business Support Assistant (Travel - Fleet & Vendor Management)

1.00 to 10.00 Years   Cairo, Egypt   05 Mar, 2023
World Food Program - Other locations
1 Jobs Openings
Job LocationCairo, Egypt
EducationNot Mentioned
SalaryNot Mentioned
IndustryNon-profit Organization
Functional AreaNot Mentioned

Job Description

JOB PURPOSETo support effective delivery and maintenance of client-focused, value-for-money-oriented quality administrative services in the areas of travel, fleet and vendor management.KEY ACCOUNTABILITIES (not all-inclusive)

  • Act as a Travel Focal Point (TFP) and provide information to Travelers on all matters related to WFP official travel.
  • Liaises with the Travel Agent and WFP Protocol Services Section on visa requirements, as required.
  • Creates/modifies/completes Trip Documents on Enterprise Resource Planning (WINGS) system˙for approval.
  • Review Daily Subsistence Allowance computations ensuring it matches Travel Authorization data.
  • Reviews travel claims and supporting documentation for completeness, accuracy, reasonableness, validity, and conformity with the WFP Travel Manual, and refer any irregularities to management.
  • Verify air tickets? invoices and follow up with the Travel Agent on pending credit notes, refunds, and corrective actions (if any).
  • Liaise with Travel Agent ensuring WFP gets the best service and price for all travels.
  • Assist in generating quantitative reports for the Travel Section
  • Monitor and respond to queries sent to the shared mailboxes pertaining to travel, fleet and vendor management.
  • Raise the monthly Subsistence Living Sum on our ERP in a timely and accurate manner.˙
  • Maintain full and updated set of records, trackers, and reports for auditing purposes and to enable informed decision making based on accurate data.˙
  • Acting as Fleet Management System (FMS) Focal Point for the Regional Bureau who ensures data entry and data quality.
  • Supervise and guide a team of Drivers while acting as a point of reference for them and support them in carrying out their responsibilities on daily basis.
  • Perform other duties as required.

Keyskills :

APPLY NOW

Related Jobs

© 2023 HireeJobsGulf All Rights Reserved