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Administrative Assistant - Travel and Fleet

1.00 to 10.00 Years   Cairo, Egypt   09 Oct, 2023
World Food Program - Other locations
1 Jobs Openings
Job LocationCairo, Egypt
EducationNot Mentioned
SalaryNot Mentioned
IndustryNon-profit Organization
Functional AreaNot Mentioned

Job Description

JOB PURPOSE˙To support effective delivery and maintenance of client-focused, value-for-money-oriented quality administrative services in the areas of travel, fleet and vendor management.KEY ACCOUNTABILITIES (not all-inclusive nor exhaustive):˙˙

  1. Act as a Travel Focal Point (TFP) and provide information to Travelers on all matters related to WFP official travel.
  2. Liaise with the Travel Agent and WFP Protocol Services Section on visa requirements, as required.
  3. Creates/modifies/completes Trip Documents on WINGS II or WeTravel for approval.
  4. Review DSA computations ensuring they match TA data.
  5. Review travel claims and supporting documentation for completeness, accuracy, reasonableness, validity, and conformity with the WFP Travel Manual, and refer any irregularities to management.
  6. Verify air ticket invoices and follow up with the Travel Agent on pending credit notes, refunds, and corrective actions (if any).
  7. Liaise with Travel Agent ensuring WFP gets the best service and price for all travels.
  8. Assist in generating quantitative reports for the Travel Section
  9. Monitor and respond to queries sent to the shared mailboxes and GSMT pertaining to travel and fleet.
  10. Raise the monthly MSLS on WeTravel in a timely and accurate manner.˙
  11. Maintain a full and updated set of records, trackers, and reports for auditing purposes and to enable informed decision-making based on accurate data.
  12. Support the Fleet Manager in the distribution of Drivers? daily errands and maintain an updated tracker.˙
  13. Monitor Drivers? overtime and verify the monthly overtime sheets under the overall supervision of the Fleet Manager.
  14. Perform other duties as required.

Keyskills :

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