Produce and distribute correspondence memos, letters, faxes, and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies
Submit and reconcile expense reports
Provide information by answering questions and requests
Research and creates presentations
Generate reports
Handle multiple projects
Prepare and monitor invoices
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Contribute to team effort by accomplishing related results as needed
Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
Write letters and emails on behalf of other office staff
Cover the reception desk when required
Maintain computer and manual filing systems
Handle sensitive information in a confidential manner
Coordinate office procedures
Develop and update administrative systems to make them more efficient
Resolve administrative problems
Receive, sort, and distribute the mail
Answer telephone calls and pass them on
Manage staff appointments
Maintain up-to-date employee holiday records
Greet and assist visitors to the office
Photocopy and print out documents on behalf of other colleagues
Provide polite and professional communication
Implement clerical duties and administrative processes
