Administration Associate G6, WFP Regional office

Job Description

JOB PURPOSETo support the administrative operations within the Regional Bureau in Cairo, through coordinating and controlling a full range of administrative services in the areas of Travel Management, Vendor Management and Fleet Management while adhering to WFP policies and guidelines. To coordinate and provide high quality, client-focused and value-for-money oriented administration services. At this level job holders are expected to demonstrate responsibility and initiative to respond independently to queries with only general guidance. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders should have an adequate level of expertise and knowledge to adapt and contribute to the development of systems and processes in order to continually improve the level of support provided. Job holders are expected to manage resources and coach and coordinate a team of support staff.KEY ACCOUNTABILITIES (not all-inclusive)1.Verify resource requirements in the areas of responsibility (Travel, Vendors, and Fleet Management) and assist in the identification of new requirements to facilitate efficiency and cost-effectiveness of operations and services.2.Responsible for provision of services such as travel management, vendor management and light vehicle management and report any discrepancies or issues to the supervisor while suggesting solutions to resolve those issue.3.Support the production of various data, compile and prepare reports in order to contribute to the provision of accurate information for informative decision-making and to support the effective and timely management of WFP resources.4.Partner with other units while planning, monitoring and processing administrative actions that are interrelated with other functions such as procurement, finance, human resources, security, events management? etc.5.Manage contracts with external vendors while ensuring that all data is accurately and timely recorded, processed in WFP corporate systems and any operational issues are addressed.6.Identify evolving needs, gaps and recommend changes in the Administration processes and procedures in the areas of responsibilities to support improvement and contribute to the development and update of administrative processes such as drafting Standard Operating Procedures (SOPs) to guide delivery of services within the areas of responsibilities.7.Adapt to new admin rules and directives and provide training and guidance to staff in interpretation of administrative procedures, policies, and the use of corporate systems.8.Answer a range of queries related to the provision of administrative services in order to support the resolution of daily issues while demonstrating great customer service.9.Supervise and manage the daily activities and performance of a support team while ensuring that both individual and team objectives are met in compliance with WFP performance standards and guidelines.10.Assist the Admin Officer in providing regional support to Country Offices through providing guidance, technical support and trainings in areas of work as required.11.Manage and maintain paper and electronic records within the area of responsibility in accordance with the established procedures, to ensure swift and easy data access as required.12.Monitor the progress, assist and facilitate the roll out of new systems and platforms on a regional level within the areas of responsibilities.13.Perform other duties as required.Compensation DataWFP offers a competitive compensation package including:- Attractive salary in accordance with industry standards- Attractive pension plan- Child allowance- Language allowance (subject to passing language assessment)- Medical coverage for staff and dependents- Variety of leave entitlements, incl. 30 days annual leave/year, maternity/paternity leave, and specialleave arrangements.

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