Provide support with all administrative and financial requirements of the project, especially those related to project funding and accounting.
Assist in ensuring that project is executed in a timely and appropriate manner.
Facilitate, guide and monitor the work of the national BIOFIN team; manage payment schedules.
Assist in project related activities, including planning for meetings, local and national consultations, trips and other project related activities. Ensure all national and international travel is organised smoothly.
Document and share records of meetings, decisions, actions, etc.
Support with the Monitoring and Evaluation of the project at the national level, including workshop evaluations.
Any other duties assigned by the National BIOFIN Leader or National Project Coordinator that have direct relevance to the project.
Financial Oversight
Manage the project budget, oversee procurement and accounting, together with the UNDP Country Office and the global BIOFIN Team.
Ensure financial resources are disbursed on time to implementing partners.
Maintain records of expenditures and collaborate in financial reporting.
Key deliverables (products and processes):
Develop calculations for the development of the annual workplan/budget.
Handle all required procurement processes, requisitions and purchase orders, ensuring compliance with UNDP rules and regulations.
Maintain an inventory of assets/equipment and support with the handover of equipment upon project closure.
Ensure the atlas approval system is set up at the Country Office for BIOFIN
Take care of all logistical matters to organise the inception workshop, consultation workshops and any meetings as required
Regularly update of the procurement plan and contacts list.
Take care of all travel arrangements for national travel/missions and participants to national level workshops.
Handle all travel for participants to global and regional workshops and other international meetings, ensuring all necessary visa, security clearances and plane tickets are obtained timely and confirmations/changes of travel arrangements are communicated to the global BIOFIN team immediately.
Institutional ArrangementThe Project Management unit (PMU) will consist of Senior Finance Expert (Project Lead), National Project Coordinator, Policy and Institutional Expert, Environmental Finance Expert, Finance Specialist and Admin Assistant who will be working under the supervision of UNDP Country Office. The Admin Assistant will be responsible for providing back-office/administrative support to the Project Lead and National Project Coordinator.Competencies:Core: Achieve Results:LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadlineThink Innovatively:LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvementsLearn Continuously:LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedbackAdapt with Agility:LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexibleAct with Determination:LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confidentEngage and Partner:LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationshipsEnable Diversity and Inclusion:LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discriminationCross-Functional & Technical competencies:1. Administration & Operations:Events management (including retreats, trainings and meetings):Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.2. Procurement:Financial analysis:Knowledge of evaluating businesses, projects, budgets, and other finance related transactions to determine their performance and suitabilityContract management:Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations.3. General (across the functions):Event planning and execution:Ability to plan, manage and execute of public and private events to ensure that they support and amplify individual communications and advocacy initiatives, as well as UNDPs overall brand and mandate.Minimum Education requirementsBachelors degree in Finance, administration, economics, or a closely related field, or another degree combined with equivalent relevant work experience.Minimum years of relevant work experienceMinimum 2 years of relevant experience if with Bachelors, preferably in the administration/accounting/finance/business or a related projectRequired skills ? Experience in dealing with national experts and international institutions.? Sound understanding of key software packages (MS Office)? Ability to maintain overview in complex work situations, self-starter in supporting the coordinator in communicating and keeping timelines.? Able to gather and process data and information.? Excellent interpersonal skills to network among the national team and beyond to other national institutions.? Writes clearly professional correspondence adequately.? Highly organized person, sets priorities, produces quality outputs, meets deadlines and manages time efficiently.? Shares knowledge and is willing to provide support to others who request advice or help.? Works toward creative solutions by analysing problems carefully and logically.? Maintains professional relationships with supervisors, co-workers and clients.Desired skills? Prior experience in project administration with an international agency is an asset? Experience with UNDP/UN is an asset.Required Language(s)Profeciency in Arabic and English
