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Executive Secretary

1.00 to 5.00 Years   Ash Shati, Jeddah , Saudi Arabia   22 Feb, 2022
Overdose Company
1 Jobs Openings
Job LocationAsh Shati, Jeddah , Saudi Arabia
EducationBachelor's degree / higher diploma
SalaryNot Mentioned
IndustryCatering, Food Service, & Restaurant
Functional AreaNot Mentioned

Job Description

Job brief:Executive Secretary to perform a variety of administrative and clerical tasks, include providing support to our managers, technical teams and assisting in daily office needs and managing our company?s general administrative activities and projects.Responsibilities:

  • Organizing, attending, and participating in project and technical meetings.
  • Documenting and following up on important actions and decisions from meetings.
  • Providing administrative support as needed.
  • Undertaking project tasks as required.
  • Managing Agile system (Jira, Bitbucket and GitHub) daily.
  • Managing and Administrate Oracle ERP system internally.
  • Scheduling SMS and Push notification messages occasionally, daily and monthly basis.
  • Chair and facilitate meetings where appropriate and distribute minutes to all project team members.
  • Present progress and results of tasks to management and other interested parties in person or in digital format.
  • Maintain files and records with effective filing systems.
  • Support other teams with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.
  • Follow office workflow procedures to ensure maximum efficiency
  • Maintain files and records with effective filing systems.
  • Act as the point of contact for internal and external clients.
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

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