Logistics Coordinator (SRF# 268)

Job Description

- Logistics Coordinator (SRF# 268)Company: Industry: Non-Profit and Social Services Job Location: Amman, Jordan Career Level: Upper Management (Manager, Director, Head) Date Posted: 15-08-2022 Ref. Number: 152757 Citizenships Jordan Residence Country Jordan Years of Experience 5 - 16Logistics Coordinator (SRF# 268) and RequirementsInternational Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website for reporting misconduct: . Please do not submit your CV or application to this website, it will not be considered for review.Job Title: Logistics Coordinator (SRF# 268)This position is under the Limited AgreementLocation: Amman JOB SUMMARY The Coordinator Logistics is leading and is responsible for the overall country Logistics & Supply Chain department performance, with a primary focus on timely planning, acquisition, safe storage and delivery of project supplies, equipment and services in support to International Medical Corps operations, working in close coordination with Country Management and program teams, and in compliance with International Medical Corps, host country and donors procedures, rules and regulations. The Coordinator Logistics provides technical support to country logistics team. S/He keeps close contact with the Regional Logistics team (and global team when required) for guidance, technical support and reporting. S/He is accountable for the quality of the logistics monthly and quarterly reporting process and is in charge of the analysis of country logistics data to identify opportunities for enhancement of the effectiveness and efficiency of the logistics and supply chain department. The Coordinator Logistics is managed by the Country Director (or Deputy Country Director or other Management staff member as per country structure) and have a dotted line to the Coordinator, Regional Logistics. To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation:MAIN TASKS AND RESPONSIBILITIESCoordination and representation:* Manages the country logistics and procurement activities including emergency response, where applicable. Provides technical oversight, input, direction and supervision to Logistics & Supply Chain staff to ensure effective and timely support to projects implementation.* Responsible for management of Procurement, warehousing, stock, transport, fleet, assets, GIK reporting, etc. in line with applicable policies, procedures, SOPs and guidelines.* Responsible for initial Logistics and Supply Chain assessment and continuous reassessing of the operational context including infrastructure, access routes for the country mission. Ensures optimal resource planning based on assessment.* Liaise closely with the Security focal point on risks affecting logistics and supply chain and related mitigation measures. Ensure the application of, and compliance with, security protocols and policies in line with assigned tasks.* Actively engages in projects planning, design, and budgeting to ensure that required logistics human and material resources and systems are accounted for and are suitable to support planned operations and expected workload.* Develops and implements logistics strategies in line with country program/operation strategy and preparedness plan.* Supports smooth implementation of IMC programs and operations, through participation in planning of procurement and commodities dispatches to distribution, as well as effective coordination of other supply chain and logistics activities at the country level.* Enhances business coordination among the logistics, program and finance departments to develop consensus around priorities and joined problem solving to improve the delivery of assistance to beneficiaries.* Identifies and anticipates supply chain risks impacting program activities. Develops and implements related risk mitigation/reduction activities.* Ensures together with country management team that logistics support requirements in terms of staffing and internal logistics infrastructure, required for effective project support, are correctly accounted for and budgeted in all project proposals.* Pro-actively coordinates with heads of department and develops logistics solutions, feed other departments with relevant logistics information and data useful to enhance project deliverables and seeks feedback to ensure actions on identified improvements.* Drive operational excellence to achieve optimal efficiency and cost-effectiveness throughout supply chain.* Identify and share ideas, innovations, best practices and request for improvements related to business processes and related tools at local and global level.* Implements, analyzes and monitors Key Performance Indicators for all logistics and supply chain aspects.* Ensures standard reports are prepared, analyzed and shared with stakeholders as per standard requirements and schedule.* Responsible for timely submission of logistics reports to donors* Represents and advocate on behalf of the logistics department at country level.* Represents positively International Medical Corps to government officials, community representatives, Logistics Cluster, NGO Forums, partners and vendors in a positive and professional manner.* Contributes to the creation of a positive image and overall credibility of the organization, through the application of International Medical Corps? mandate, ethics and values both internally and externally.* Responsible for implementation of US Export Compliance regulations and Anti-Terrorism and Prohibited Party Screening Policy, within all logistics and supply chain activities of the country mission.* Ensures procurement and logistics activities minimize negative impact on environment.Procurement and supply chain* Accountable for the timely and transparent acquisition of equipment, supplies and services, for program support and implementation, through effective direction of the procurement section, while ensuring compliance with IMC, host government and Donor?s procedures and regulations.* Ensures open, transparent, ethical and free competition for procurements is adhered too.* Ensures that market surveys are performed regularly, to inform sourcing strategy through understanding of the market (including items availability and costs, identifying eligible suppliers, etc.)* Ensures that vendors are registered, assessed, and prequalified (as required).* Ensures Service Level Agreements (SLAs) with other departments are agreed upon, periodically reviewed and updated.* Ensures that procurement planning timelines accounts for agreed SLAs.* In collaboration with the Project Managers/Budget Holders, responsible for supporting the development of the project Procurement Plan process and launch of procurement activities to enhance project timely work-plan implementation trough active participation in operational and pipelines meetings.* Ensures that Procurement Plans are shared, consolidated, and integrated in the Country Procurement Strategy leading to the implementation of strategic contracting in appropriate markets.* Ensures proper implementation of item catalogue use in procurement activities, including initiation of addition for any new items as appropriate.* Ensures that Blanket Purchase Agreement (BPA) are implemented and monitored for essential and frequently purchased commodities/services/equipment.* Promotes enhanced business and advanced negotiation practices, positive and ethical business relations with suppliers.* Responsible for ensuring regular feedback on procurement activities progress is available to all stakeholders through provision of accurate Procurement trackers and Procurement Plans updates.* Ensures document

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