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HR/ Admin Assistant

1.00 to 2.00 Years   Amman, Jordan   10 Jun, 2023
ACTED-Jordanie Regional
1 Jobs Openings
Job LocationAmman, Jordan
EducationNot Mentioned
SalaryNot Mentioned
IndustryNon-profit Organization
Functional AreaNot Mentioned

Job Description

HR/ Admin Assistant (Hiring is conditional to budget availability)Job PurposeHR & Admin Assistant is responsible of assist in implementing HR tasks including administrational activities which include not limited to (staff management, recruitment, filing, and day-to-day requirements) under the supervision of the HR officer.Duties and Responsibilities:Human Resources:a)ÿCarry out procedures related to local HR practices & Activitiesb)ÿFollow up of staff (Nationals & Internationals) leaves & Attendance, provide necessary forms for staff and review the whole process and leave balances for Area offices, while neededc)ÿFollow up of ACTED HR standards templates in line with ACTED HR Manual/policies and answer employees questions and provide requested information.d)ÿFollow up exits documents for national and international staff.National Staff Recruitments:a)ÿSchedule interviews/tests and coordinate hiring process steps and calendar activitiesb)ÿEnsure to check successful candidate ?Reference Check? prior to offer the positionc)ÿEnsure to collect all necessary documents of applicants as indicated in ACTED HR regulations.d)ÿDraft employment contract for staff and collect all information required for contract. (ID card, photos, identification information, ?recruitment package? etc.)e)ÿTracking new employee?s orientation, on boarding, welcome package, and ensure provide them with ACTED mandatory trainings.Personal Folders / Filing:

  • Ensure that personnel files are kept up to date and deadlines respected (annual performance reviews, contract amendments?)
  • Ensure that the personal folder database have been updated on regular basis such as (new hires, terminations, leaves, warnings, etc.)
Administration:a)ÿPrepare all Administrative documents when requested/requiredb)ÿEnsure compliance of ACTED to legal requirements of the Capital, and closely follow up with the field level.* Employee may be required to perform other Job related duties as assigned by supervisor.* This TOR is subject to change by the employer as the organizational needs and requirements of the job change.Key Performance Indicators:
  • % success rate of inductions and orientations
  • % of employee engagement and satisfaction index
  • % of finalizing the Administrative reports in timely manner
  • % of validation the area HR reports submitted to capital area
*ACTEDs proposed monthly salary: 745 JOD*ÿHiring is conditional on budget availability.

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