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HR/ Admin Assistant

1.00 to 2.00 Years   Amman, Jordan   10 Jun, 2023
ACTED-Jordanie Regional
1 Jobs Openings
Job LocationAmman, Jordan
EducationNot Mentioned
SalaryNot Mentioned
IndustryNon-profit Organization
Functional AreaNot Mentioned

Job Description

HR/ Admin Assistant (Hiring is conditional to budget availability)Job PurposeHR & Admin Assistant is responsible of assist in implementing HR tasks including administrational activities which include not limited to (staff management, recruitment, filing, and day-to-day requirements) under the supervision of the HR officer.Duties and Responsibilities:Human Resources:a)˙˙˙˙˙Carry out procedures related to local HR practices & Activitiesb)˙˙˙˙˙Follow up of staff (Nationals & Internationals) leaves & Attendance, provide necessary forms for staff and review the whole process and leave balances for Area offices, while neededc)˙˙˙˙˙Follow up of ACTED HR standards templates in line with ACTED HR Manual/policies and answer employees questions and provide requested information.d)˙˙˙˙˙Follow up exits documents for national and international staff.National Staff Recruitments:a)˙˙˙˙˙Schedule interviews/tests and coordinate hiring process steps and calendar activitiesb)˙˙˙˙˙Ensure to check successful candidate ?Reference Check? prior to offer the positionc)˙˙˙˙˙Ensure to collect all necessary documents of applicants as indicated in ACTED HR regulations.d)˙˙˙˙˙Draft employment contract for staff and collect all information required for contract. (ID card, photos, identification information, ?recruitment package? etc.)e)˙˙˙˙˙Tracking new employee?s orientation, on boarding, welcome package, and ensure provide them with ACTED mandatory trainings.Personal Folders / Filing:

  • Ensure that personnel files are kept up to date and deadlines respected (annual performance reviews, contract amendments?)
  • Ensure that the personal folder database have been updated on regular basis such as (new hires, terminations, leaves, warnings, etc.)
Administration:a)˙˙˙˙˙Prepare all Administrative documents when requested/requiredb)˙˙˙˙˙Ensure compliance of ACTED to legal requirements of the Capital, and closely follow up with the field level.* Employee may be required to perform other Job related duties as assigned by supervisor.* This TOR is subject to change by the employer as the organizational needs and requirements of the job change.Key Performance Indicators:
  • % success rate of inductions and orientations
  • % of employee engagement and satisfaction index
  • % of finalizing the Administrative reports in timely manner
  • % of validation the area HR reports submitted to capital area
*ACTEDs proposed monthly salary: 745 JOD*˙Hiring is conditional on budget availability.

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