Finance Officer

Job Description

Working under the supervision of the DKH Asia Hub Finance Manager, the Finance Officer is responsible for undertaking the following tasks:Accounting úDay to day accounting & bookkeeping of the DKH ROúChecking & verifying documentations received & liaise with others to ensure quality and complianceúMaintain the books and be custodian of all accounts and financial documents,úResponsible for performing monitoring of expenses & account reconciliations of the Regional OfficeúResponsible daily, monthly & yearlyÿclosing needs (Bank Reconcile, Cash counts, Inventory Sheet Reconcile and update)úEnsures the management of the data file and the appropriate filing of the electronic and hard copies of the financial documents and reportsúChecking & verifying documentations received & liaise with others to ensure quality and following relevant DKHRO requirementsúProcessing payment of contractors? and suppliers? claims and check for the compliance of the claimsúCarries out payments of all regular area office expenses such as office rental, telephone, bills, advances, etcúPrepare cheque, Transfers, and ensure proper receiptúMaintains payment record of all invoices received.úMake record and timely payment of monthly rent, annual payment to various service provider (and renewal of agreement as per the contract signed;úMaintains payee statement records for all suppliers & prepares up to date supplier data for tax purposesúReview and monitor the petty cash cycle, with all due accounting and security precautions.úPerforming & monitoring closely Office & travel advances (Request, liquidation, payback, book-keeping etc.?)úReviewing and processing staff reimbursementsúSupport in carrying out the calculation of the payroll, including Social Security, Tax & other staff benefits for all DKH RO staff based on valid contractsúSupport in Maintaining and managing all Social Security & Tax matters of the DKH ROúCarries out any other duties that may reasonably or exceptionally be required to ensure the smooth operation of DKHROs work, such as substituting for absent colleagues, etcAdministration, Logistics and ProcurementúCheck monthly car & phone log reports and ensure collection of private usage.úMaintain and manage all records related to DKH RO assets in coordination with the admin and procurement officer.úOversee logistics and other administrative tasks requiredúContribute to the organization of finance meetings, Prepare Finance meeting minutes and file properlyúChecking all Procurement documents as per DKH RO regulations; & ensure complianceúChecking all Consultancy Procurement documents as per DKH RO regulations & ensure compliance and the eligibility of the selected consultantúChecking Consultant Payment documents and deliverables and prepare consultant checklist to ensure that all the criteria mentioned in the workplan, TOR & the Contract are metÿúPayment Preparation and recording to the accounting System for the consultant and the tax departmentúChecking submitted Invoices, prepare the needed payment and record it to the accounting system

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