Finance Officer

Job Description

Working under the supervision of the DKH Asia Hub Finance Manager, the Finance Officer is responsible for undertaking the following tasks:Accounting úÿÿÿÿÿÿDay to day accounting & bookkeeping of the DKH ROúÿÿÿÿÿÿChecking & verifying documentations received & liaise with others to ensure quality and complianceúÿÿÿÿÿÿMaintain the books and be custodian of all accounts and financial documents,úÿÿÿÿÿÿResponsible for performing monitoring of expenses & account reconciliations of the Regional OfficeúÿÿÿÿÿÿResponsible daily, monthly & yearlyÿclosing needs (Bank Reconcile, Cash counts, Inventory Sheet Reconcile and update)úÿÿÿÿÿÿEnsures the management of the data file and the appropriate filing of the electronic and hard copies of the financial documents and reportsúÿÿÿÿÿÿChecking & verifying documentations received & liaise with others to ensure quality and following relevant DKHRO requirementsúÿÿÿÿÿÿProcessing payment of contractors? and suppliers? claims and check for the compliance of the claimsúÿÿÿÿÿÿCarries out payments of all regular area office expenses such as office rental, telephone, bills, advances, etcúÿÿÿÿÿÿPrepare cheque, Transfers, and ensure proper receiptúÿÿÿÿÿÿMaintains payment record of all invoices received.úÿÿÿÿÿÿMake record and timely payment of monthly rent, annual payment to various service provider (and renewal of agreement as per the contract signed;úÿÿÿÿÿÿMaintains payee statement records for all suppliers & prepares up to date supplier data for tax purposesúÿÿÿÿÿÿReview and monitor the petty cash cycle, with all due accounting and security precautions.úÿÿÿÿÿÿPerforming & monitoring closely Office & travel advances (Request, liquidation, payback, book-keeping etc.?)úÿÿÿÿÿÿReviewing and processing staff reimbursementsúÿÿÿÿÿÿSupport in carrying out the calculation of the payroll, including Social Security, Tax & other staff benefits for all DKH RO staff based on valid contractsúÿÿÿÿÿÿSupport in Maintaining and managing all Social Security & Tax matters of the DKH ROúÿÿÿÿÿÿCarries out any other duties that may reasonably or exceptionally be required to ensure the smooth operation of DKHROs work, such as substituting for absent colleagues, etcAdministration, Logistics and ProcurementúÿÿÿÿÿÿCheck monthly car & phone log reports and ensure collection of private usage.úÿÿÿÿÿÿMaintain and manage all records related to DKH RO assets in coordination with the admin and procurement officer.úÿÿÿÿÿÿOversee logistics and other administrative tasks requiredúÿÿÿÿÿÿContribute to the organization of finance meetings, Prepare Finance meeting minutes and file properlyúÿÿÿÿÿÿChecking all Procurement documents as per DKH RO regulations; & ensure complianceúÿÿÿÿÿÿChecking all Consultancy Procurement documents as per DKH RO regulations & ensure compliance and the eligibility of the selected consultantúÿÿÿÿÿÿChecking Consultant Payment documents and deliverables and prepare consultant checklist to ensure that all the criteria mentioned in the workplan, TOR & the Contract are metÿúÿÿÿÿÿÿPayment Preparation and recording to the accounting System for the consultant and the tax departmentúÿÿÿÿÿÿChecking submitted Invoices, prepare the needed payment and record it to the accounting system

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